Bus Wrap Government Bids & RFPs

The period of performance for this contract is from April 20, 2026, to June 1, 2027.

The contracting officer intends to make an award without discussions.

This requirement is a 100% total small business set-aside acquisition.

The proposal submittal deadline is Tuesday, April 21, 2026, at 12:00 PM noon.

The contractor will be required to pay the city the amount agreed upon, which can be a guaranteed minimum monthly payment, a percentage of gross monthly receipts, or a combination of both. Payments must be made by the 30th of the month following the month of which the guarantee is based.

Proposals will be evaluated based on revenue (50%), experience of the firm and assigned sales representative (30%), and management methodologies (20%).

Proposals must include detailed experience and knowledge of the transit bus advertising business, a brief history of the company, its ownership structure and legal status, and the name of the chief executive officer. Resumes for key personnel, financial data, and management methodologies are also required.

The document mentions that failure by the contractor to carry out DBE requirements is a material breach of contract, which may result in termination, withholding monthly progress payments, assessing sanctions, liquidated damages, and/or disqualifying the contractor from future bidding as nonresponsible.

An optional in-person site visit is scheduled for April 7, 2026, at 10:00 AM at the Transit Services Center, 101 Black Bridge Road, Janesville, WI. No questions will be taken at this visit, and attendance is not required.

Protests regarding solicitation documents must be received no later than ten (10) working days prior to the date established for opening bids or receipt of proposals, or five (5) working days after the date of issuance of an amendment, whichever is later. Protests regarding proposal evaluation or contract award must be received no later than five (5) calendar days after the date notification is publicly posted or sent to the bidder or proposer.

The proposal submittal deadline is 10:00 am on Tuesday, March 31, 2026.

The contractor shall pay Valley Transit the monthly guaranteed minimum revenue amount or the monthly percentage of gross monthly sales, whichever is greater. Monthly reports and payments are due within fifteen days after the end of each month.

Award of the contract shall be made to the most responsive and responsible proposer whose proposal meets the specifications and provides the greatest overall benefit best value to Valley Transit.

Proposers must provide legal status of the firm, list existing bus advertising service contracts, describe any contract cancellations or suspensions, identify key staff members with experience and qualifications, and provide three recent references.

The RFP mentions that failure to comply with federal regulations or contract terms may constitute a material breach of contract, which may result in termination or other remedies. Specific penalties for late submissions or other issues are not explicitly detailed beyond the general contract terms.

The RFP does not mention a mandatory site visit. Installation and removal of ads will be completed at Valley Transit's garage, and the contractor is required to provide reasonable advance notice to schedule installations.

The RFP does not require sample submissions.

Protests relating to the procurement solicitation must be submitted in writing no later than five working days from the date of the first published advertisement. Protests relating to the evaluation process must be submitted in writing no later than five working days from the postmarked date of written evaluation correspondence. Protests relating to the award must be submitted in writing no later than five working days from the date of the award.