This is a requirement for air ambulance patient transportation services for the Department of Defense (DoD). The contractor shall provide air ambulance services, including aircraft, personnel, equipment, and all necessary support, for the movement of eligible patients both internationally (OCONUS to CONUS) and domestically (within CONUS). Aircraft and medical crews may need to be ready for immediate departure within two hours of notification. The government will utilize approved carriers accredited by CAMTS or NAAMTA, with DoD approval being primary. Ordering officials will make a best-value decision considering price and other factors. Carriers must accept or decline missions within one hour. A departure reliability rate of at least 95% must be maintained. Aircraft must comply with FAA and DOT regulations, including specific operational specifications for air ambulance services. The contract does not obligate funds, and the government is only obligated to the extent of authorized purchases. Insurance requirements are detailed, and landing permits may be necessary for military installations. Accident, incident, and casualty reporting procedures are outlined. Airfield suitability and restrictions must be considered. Invoices must be submitted according to DFARS, with specific details required for services rendered. Cybersecurity incident reporting is mandatory, following DFARS and NIST SP **** guidelines, with specific timelines and reporting requirements. Controlled Unclassified Information (CUI) and Operations Security (OPSEC) must be protected. Aircraft and aircrew must meet specific requirements outlined in 14 CFR Part 135, including pilot experience, qualifications, and aircraft equipment standards. This announcement is a Request for Information (RFI) for planning purposes only and is not a Request for Proposal (RFP).
The contractor shall submit invoices in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) ****, Payment Instructions in the Procurement Integrated Enterprise Environment (PIEE) website WAWF module. The government will pay for services according to the price list. The contractor shall be reimbursed for actual miles and hours incurred if a scheduled flight is canceled after the aircraft has departed its home base. The government will reimburse for airport fees, federal transportation taxes, and food and lodging if required to remain overnight. Fuel will be reimbursed using aircraft burn rates. A summary invoice shall be submitted at least monthly or upon contract expiration.
Ordering service procedure: When ordering services, the approved ordering officials shall perform a best value decision that considers price and may consider other factors such as aircraft availability, past performance, estimated transit time, contractor response time to mission notifications, and other factors that may be deemed appropriate. Price considerations are significantly more important than nonprice considerations.
Carriers must be both DoD approved and accredited for basic life support and critical care life support by either the Commission on Accreditation of Medical Transport Systems (CAMTS) or the National Accreditation Alliance of Medical Transport Applications (NAAMTA). Medical attendants shall be qualified according to the patient care needs, as validated by the Patient Movement Requirements Center (PMRC). Aircraft must be licensed, operated, and maintained in accordance with all applicable rules and regulations of the FAA and Department of Transportation (DOT), giving particular attention to the responsibility of the air carrier to perform air transportation with the highest degree of safety. Air carriers must have a required FAA operations specification (OpSpec) to perform air ambulance service using its aircraft. The contractor shall have a current FAA authorization certificate to operate over routes and into the airfields specified under both Instrument Flight Rules (IFR) and Visual Flight Rules (VFR) conditions and rules. The contractor must satisfy DoD quality and safety requirements as described in 32 CFR part 861.
Failure to provide asset location or updated status of aircraft location for point-to-point missions may result in the loss of a mission which may have otherwise been awarded. Failure to accept or decline a mission within one hour may result in award of the mission to another carrier. Failure to maintain a reliability rate of at least 95% may be cause for cancellation of the contract/agreement.
If the government notifies the contractor that the employment or the continued employment of any contractor personnel is prejudicial to the interests or endangers the security of the United States of America and/or USTRANSCOM personnel, information, or assets, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information on contractor personnel as noted in the DoD personnel security system of record. Personnel who have incident reports posted in the DoD personnel security system of record will be denied the ability to support the contract/agreement until the issues have been resolved and the incident has been removed in the DoD personnel security system of record.
