Trail Guide Government Bids & RFPs

Contractor guarantees delivery of product or service in less than 30 calendar days after issue date of order. contractor guarantees delivery of product or service in less than 30 calendar days after issue date of order.

The standard payment term is Net 30 days, effective from the date of valid invoice document. net 30day payment terms

Contractor warrants goods or services to be satisfactory and free from defects, and that all products and services provided under this contract are noninfringing. contractor warrants goods or services to be satisfactory and free from defects.

The county will determine the low or lowest bids considering all items listed in the unit price schedule. county will determine the low or lowest bids considering all items listed in the unit price schedule.

Contractors must have been in the business of commercial printing, bindery services, die cutting, and mail services for a minimum of three consecutive years. contractor has been in the business of commercial printing, bindery services, die cutting, and mail services for a minimum of three consecutive years.

County may cancel any delinquent order, procure from an alternate source, or refuse receipt of or return delayed deliveries at no cost to county. county may cancel any delinquent order, procure from an alternate source, or refuse receipt of or return delayed deliveries at no cost to county.

Attendance at the prebid conference is optional and encouraged for clarifying requirements. attendance isoptional and encouraged.

County may not answer requests submitted within eight 8 days of the solicitation due in and opens date. county may not answer requests submitted within eight 8 days of the solicitation due in and opens date.

Failure to comply with solicitation requirements may cause the county to reject the bid as nonresponsive. offerors failure to comply with the solicitation requirements, including but not limited to submittals that do not containall documents, or that modify the solicitation requirements, may be cause for county to reject offerors bid as nonresponsive and not evaluate it.

The standard payment term is Net 30 days, effective from the date of valid invoice document. net 30day payment terms

Responses must be received by 08/11/2026, 10:30 AM CT. The anticipated contract start date is 09/01/2026.

Payment will be made in accordance with the pricing provided on Exhibit C. Invoices must include the contract or purchase order number and describe the work completed. Payments are governed by the Texas Prompt Payment Act.

The award will be made to the bidder who provides the best value to the state of Texas, considering bidder meeting or exceeding requirements, ability to meet performance delivery requirements, and price.

Bidders must have at least five (5) years of relevant experience. Personnel assigned must have at least three (3) years of relevant experience and hold certifications such as CLVT, COMS, CVRT, or CATIS. A background and fingerprint check is required.

Failure to comply with communication restrictions, submitting exceptions, not meeting minimum experience/qualifications, or failing to submit required documentation may result in disqualification.

The contract period is eight months, from October 2026 to May 31, 2027.

Invoices will be paid within 30 days upon verification of satisfactory performance. The state will reject any offer submitted with a condition requiring payment in less than thirty 30 calendar days.

Award will be made to the responsible offeror whose proposal is determined to be the most advantageous to the state based on evaluation criteria including relevance of experience, quality of proposed approach, past performance, references, and price.

Vendors must have a minimum of ten 10 years of professional experience in tourism, destination management, visitor experience development, cultural interpretation, community engagement, trail planning, or related fields, and proven expertise working with governmental agencies, tourism authorities, or cultural institutions.

Protests of RFP content must be received prior to the proposal due date. A protest of an award or proposed award shall be submitted within five 5 working days after the posting of award or debriefing.

Proposals may be rejected for reasons including late submissions, non-responsiveness, non-responsibleness (e. g. , lack of vendor compliance), failure to cooperate, falsification of information, or lobbying efforts.

The total estimated value is $225,**** USD, tax inclusive.