The City of Longview is seeking proposals for a Field Training Documentation Program for its Fire Department. The program should be mobile-friendly and capable of providing evaluations, daily observation reports, and reporting/analytics. The contract term is one year with four optional one-year renewals. Proposals are due by August 21, 2026, at 3:00 PM. An optional virtual pre-proposal meeting is scheduled for July 30, 2026. Questions are due by August 7, 2026. The award will be based on best value, considering technical capabilities, experience, implementation, training, support, and cost.
Submittals will be accepted until 3:00 PM on August 21, 2026. Respondents shall be responsible for delivery of the submittal to the purchasing department before the due date and time. Submissions received after this date and time will not be considered for any reason.
The city's standard payment terms are net 30, meaning payment is due in 30 days after receipt and acceptance of items and a valid invoice. The city's standard payment terms are net 30, i. e. payment is due in 30 days.
The contractor shall warrant that all items/services shall conform to the proposed specifications and be free from defects in material and workmanship for a period of not less than twelve 12 months. The goods specified shall be warranted against defects in material and workmanship for a period of not less than twelve 12 months beginning with the date of acceptance.
Proposals will be evaluated and ranked based on best value, considering technical capabilities (40%), experience and qualifications (20%), implementation, training, and support (15%), and cost (25%). The city reserves the right to select a responsive, responsible firm on the basis of best value that is most advantageous to the city.
Proposers must be experienced and qualified vendors with sufficient experience in providing field training programs similar in scope and size. The city is requesting submittals from qualified proposers with sufficient experience in providing field training programs that are similar in scope and size.
The document does not explicitly detail penalties for contract breaches, but it does state that failure to comply with certain provisions, such as insurance requirements or cure notices, can result in contract termination or other remedies. The city of longview reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the city in the event of breach or default of this contract.
A pre-proposal meeting will be held virtually on July 30, 2026, at 10:00 AM Central Time. An optional preproposal meeting will be held virtually on july 30, 2026 at 10:00 am central time.
The deadline for questions is August 7, 2026, at 5:00 PM CT. Questions regarding this solicitation should be directed to amanda phillips at 903 **** ***@***. *. * on or before 5:00 p. m. ct, august 7, 2026.
Proposers not adhering to submission instructions may be disqualified. Late proposals will be returned unopened. Failure to provide all requested documentation may result in rejection. Proposers not adhering to these instructions may be disqualified without further consideration.
