Latest US Document Destruction Contracts & Bids

This is a sources sought notice for sensitive document destruction services at multiple VA locations in New Jersey. The VA is seeking information from potential contractors for a new service contract, anticipated to begin in September 2025. The notice details the required services, including personnel, equipment, and supplies. The notice also specifies the locations, bin quantities, and pickup frequencies. Contractors must register on SAM and provide a capability statement, examples of similar work, and socioeconomic status documentation. The notice also outlines requirements for subcontracting, teaming agreements, and federal supply schedules. The period of performance is estimated to be from September 2025 to December 2025.

Vendors must submit their quotations, including pricing details, product brochures, manufacturing country, and certifications (including Homeland Security Acquisition Regulation (HSAR) ****), SAM registration, and representations/certifications (FAR clauses ****, ****, ****, ****, ****, and applicable FAR clauses), by August 20, 2025, 1:30 PM Eastern Time. The bid is a small business set-aside. The delivery is F. O. B. destination. The evaluation will be based on price, product, delivery schedule, and overall best value to the government. Descriptive literature is required. If the product quoted is different from the one identified in the notice, a product sample must be submitted. A single award will be made on an all or none basis.

This is a non-personal services contract for onsite document and hard drive destruction services for USA MEDDAC at Fort Knox, Kentucky, Blue Grass Army Depot, and Camp Atterbury, Indiana. The contract includes all personnel, labor, supervision, management support, transportation, equipment, and materials. The contractor must have direct experience in providing onsite document destruction operations for PHI/PII and hard drive destruction within healthcare facilities in the past 36 months. The contractor must be AAA certified by NAID, bonded, and insured. Liability insurance of $1,000,000 is required. A HIPAA Business Associate Agreement must be signed prior to the contract start date. The government will evaluate contractor performance according to a quality assurance surveillance plan. Specific tasks, standards, and procedures are detailed in the document, including arrival times, certificate of destruction, recycling shredded material, and security procedures. The government will provide some items, and the contractor will provide others, including collection consoles, transport carts, and vehicles. The contract is a firm fixed price (FFP). Contractor personnel must comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures. Training requirements include antiterrorism, iWatch, controlled unclassified information, and HIPAA training. The contractor must provide a contract manager and alternate with specific experience. Contractor personnel must wear distinctive uniforms and USA MEDDAC identification badges. The estimated annual poundage of PHI/PII shredded is 41,000 pounds, and the estimated hard drive electronic media to be destroyed annually is 500 pounds. Onsite document destruction services shall be made biweekly twice per month. The award will be to the lowest priced, responsive quote received from a responsible offeror.