Bits Government Bids & RFPs

Prices are requested on a FOB destination basis with offerors best delivery lead time. Full delivery addresses will be provided on awarded purchase orders. Delivery addresses will either be disclosed at time PO is issued, or the vendor may be required to contact the GSA transportation department at time of shipment to obtain shipping information. Submit requests to dodtransportationrequest@gsa. gov.

Award will be made on an all or none basis as a result of this RFQ. Offerors determined to have met all administrative and technical requirements of the RFQ by the solicitation closing date and time will proceed to the final evaluation factor, price. If there is a tie on the lowest quoted price, DARO will be the tiebreaker.

To be considered for award, offerors must: submit a complete, accurate, and fully compliant quote with all required documentation and completed fields. Offerors who submit quotes must be registered to receive purchase orders via EDI, through OMS vendor portal, or be willing to onboard within 5 business days of award.

Offers received after the time specified in the solicitation will be deemed late. Acceptance of incomplete or late submissions is solely at the discretion of the contracting officer.

The delivery is to be completed within thirty (30) days of order. Items not delivered within the required time frame may be subject to cancellation, and any and all shipping and restocking fees will be the responsibility of the vendor.

The bid notice states that invoices will be handled in accordance with the prompt payment act 31 **** and office of management and budget (OMB) prompt payment act regulations at 5 CFR part 1315. The government agrees to inspect and determine the acceptability of any supply delivered or service performed specified in the invoice within thirty (30) days of receipt of a proper invoice from the contractor, after which time, if no affirmative action has been taken by the government to accept such supply or service, the supply or service will be deemed accepted and payment due thirty (30) days from the date of deemed acceptance.

The government intends to evaluate quotes and award a contract to the contractor whose quote represents the best value to the government based on price, technical acceptance, and past performance.

Offerors are advised that this solicitation requires offerors to be registered in the System for Award Management (SAM). The government reserves the right to require the quoter to submit additional information as necessary to support a pre-award determination of responsibility.

Items not delivered within the required time frame may be subject to cancelation and any all shipping and restocking fees will be the responsibility of the vendor.

Handwritten bids will be rejected. Offerors are responsible for ensuring their quote has been received by the date and time set in order to be considered for award.

The bid notice states that the contractor shall be paid upon successful receipt of the above specified items. The vendor is to submit an invoice to the state at the address below: Submittal address for delivery and invoices: Hawaii State Archives 364 South King St. Honolulu, HI ****.

The bid notice states that the price is to be inclusive of all costs such as, but not limited to, taxes, shipping, and standard factory warranty.

The bid notice states that the award is based on best value. When the award to the lowest responsive, responsible offeror is not practicable, award shall be made to the offeror whose quote provides the best value to the state. Best value means the most advantageous offer determined by evaluating and comparing all relevant criteria in addition to price so that the offer meeting the overall combination that best services HSA, is selected. Criteria may include, but not limited to, the total cost of ownership, performance history of the vendor, quality of goods, services, delivery and proposed technical performance.

The bid notice states that all offerors responding to this solicitation must be authorized US resellers for the products and offer products that carry the full factory warranty. All offerors responding to this solicitation must also be Hawaii Compliance Express (HCE) compliant with the State of Hawaii at the time of the award or their bid will be determined to be noncompliant and disqualified.

The bid notice states that all offerors responding to this solicitation must also be Hawaii Compliance Express (HCE) compliant with the State of Hawaii at the time of the award or their bid will be determined to be noncompliant and disqualified. Please note: Obtaining proof of compliance can take multiple weeks, and HSA cannot make an award to a noncompliant vendor.

The bid deadline is May 7, 2026, at 2:00 PM.