Pool Table Government Bids & RFPs

All proper invoices received by the city will be paid within 30 calendar days of the city's receipt of the deliverables or of the invoice, whichever is later.

The contractor warrants that all deliverables sold the city under the contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the solicitation, to any samples furnished by the contractor, to the terms, covenants and conditions of the contract, and to all applicable state, federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the contract, the deliverables shall be new or recycled merchandise, and not used or reconditioned.

After any discounts have been applied, the city will sort the bids by price to determine the low bid representing the best value to the city.

An offeror is responsible if they have the financial and practical ability, resources, expertise, past performance, and positive compliance history with all city ordinances.

Any protest regarding the solicitation by the city shall be filed no later than five 5 business days before the opening of bids. Any protest regarding the evaluation of bids by the city shall be filed with the city no later than five 5 business days after the opening of bids, or notification that the protestors status as an offeror has changed. Any protest regarding the award of the contract shall be filed no later than ten 10 business days after the date of award.

If a bid is found to be nonresponsive, the city will set it aside and proceed with evaluating the next lowest bid, or next best value bid, for responsiveness. If an offeror is found to be nonresponsible, the city will set their bid aside and proceed with evaluating the responsibility of the offeror submitting the next low responsive bid, or best value responsive bid.

Delivery must be within 24 hours from the time the order is placed.

The city will render payment to the successful bidders by check or electronic funds transfer on a net 30-day basis after receipt of an invoice.

The bidder shall assume full responsibility for warranty of all components of the equipment. A statement shall be attached with the bid setting out the conditions of the warranty. The manufacturer's standard warranty shall be furnished.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve factors such as price, conformity to specifications, financial ability, previous performance, facilities, equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility, and other objective factors.

Bidders must be qualified vendors and submit a bid that conforms to the specifications and performance standards set forth by the city.

Bidders may be disqualified for reasons such as failure to use bid forms, lack of signature, failure to properly complete the bid form, evidence of collusion, unauthorized alteration of the bid form, or failure to submit a required bid bond.

The delivery location for the dorm gaming tables will be to the respective dorm buildings at Whiteman AFB, MO **** delivery dates are not explicitly stated in this notice, but the Statement of Work dated January 13, 2026, will contain further details.

Questions regarding this solicitation are due by 9:00 AM CDT on Tuesday, April 21, 2026.