This is a public tender from the Rutherford County Board of Education for the cleaning and maintenance of commercial kitchen hood systems for their School Nutrition Department and Career and Technical Education culinary kitchens. Bids are due by May 29, 2026, at 2:00 PM. The contract will be awarded to the lowest responsible, responsive bidder, with price being the final determining factor. Bidders must have at least three years of experience in commercial hood cleaning and maintenance, own their equipment, and not use subcontractors. The contract period is from July 1, 2026, to June 30, 2027, with four one-year renewal options. Bidders must provide proof of insurance, with a minimum liability coverage of $500,****, and Rutherford County Board of Education must be named as an additional insured. All chemicals used must be approved prior to service. Bidders must also comply with various federal and state regulations, including background checks for employees working on school grounds. Invoices are to be submitted at the time of service and payment will be rendered within thirty days of acceptance.
The bid document states that bids must be submitted on or before 2:00 PM on May 29, 2026. Absolutely no bids will be accepted after this time.
Upon inspection and acceptance of the work, the Rutherford County Board of Education School Nutrition Department and/or Career and Technical Education will render payment within thirty (30) days. On larger jobs, partial payments can be arranged.
The warranty period for bidder-provided materials shall be for a period of one year after completion of the installation or within the manufacturer's warranty, whichever is the later period. The performance warranty guarantees all work against defects in workmanship and requires satisfactory correction at no cost within one year after completion of work.
The Rutherford County Board of Education School Nutrition Department intends to award this bid for these services to the lowest responsible, responsive bidder. Regardless of the procurement method used, price is the final determining factor for awarding the contract.
Bidder shall have been in the commercial hood cleaning and maintenance business for a minimum of three years and have available a minimum work force that will allow service technicians at each site while cleaning is taking place. Bidder shall own and have in good repair all equipment necessary to perform basic equipment repair services. No subcontractors.
Failure to complete the cleaning during the specified times will result in a breach of contract. The school system may take actions such as giving written notice of breach requiring remedy within thirty (30) days, suspending payments, setting off damages, or treating the contract as materially breached.
Bidders must call ahead and make appointments with the school nutrition or CTE contact person. Do not bid on locations you have not visited.
Disputes arising from the award of this bid must be submitted in writing, no later than 10 calendar days from the date of the bid award.
Incomplete bids, bids containing irregularities, or bids not in accordance with specifications may be rejected. Failure to provide references or any negative responses received may result in disqualification of the bid.
