Bill Payment Government Bids & RFPs

Proposals are due August 28, 2026, at 02:00 PM EST.

Payment terms are not explicitly detailed in the provided text, but the solution must support various payment methods including ACH, EFT, wire, virtual card, and check, ensuring payments are made on or before vendor due dates.

Information on the warranty provided with these services must be provided. provide information on the warranty provided with these services.

The award will be based on the following criteria: Proposal (5 points), Bidder Profile Experience (20 points), Technical System Functionality (30 points), Implementation Support Services (30 points), and Price Proposal (15 points), totaling 100 points.

Bidders must possess documented service level agreements, an established and documented support model, and a documented process for software release management. Key personnel must have a minimum of five years of experience in telecommunications audits and invoice management.

Significant deviations or failure to submit required information may be grounds for disqualification. Contacting Oakland County personnel other than the primary purchasing contact may also lead to disqualification.

The contract is intended to commence on September 25, 2026, with an initial period of one year and options for three additional one-year renewals.

All onetime, recurring, transaction, and passthrough prices and fees must be clearly stated and remain firm. Settlement is gross or net, with fees clearly identified.

Award shall be made to the responsible respondent whose response is determined to provide the best overall value to Cole County, based on evaluation criteria including taxpayer experience, devnet integration, implementation, references, and pricing.

Respondents must provide a single, integrated, cloud-based ebpp platform, three references from comparable county tax clients (one with devnet integration), demonstrate a process for increasing taxpayer use of electronic communications, and provide evidence of PCI DSS Level 1 validation, Nacha compliance, and independent security audits.

In case of default by the bidder or contractor, Cole County will procure services from other sources and hold the bidder or contractor responsible for any excess costs.

Questions concerning the meaning or intent of the specifications must be submitted in writing and received by Monday, August 24, 2026, at 3:00 PM Central Time.

Respondents directly contacting other county employees risk elimination from further consideration. Failure to examine relevant documents or provisions may not relieve the respondent from obligations.

Sealed solicitations must be received no later than August 20, 2026, at 2:30 p. m. , Central Time. It is the sole responsibility of the vendor to ensure the packet is received at the designated location before the deadline.

All payments will be made by check net 30 days from when the correct invoices are received by the city's finance department. All payments will be made by check net 30 days from when the correct invoices are received by the city, in accordance with the state of texas prompt payment act, article 601lf v. t. c. s.

The vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title. The vendor shall warrant that all itemsservices shall conform to the proposed specifications andor all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.

The city will award based on best value meeting the requirements for this service. The city will award based on best value meeting the requirements for this service.

No prequalification of respondents is required. However, before award, the city must be satisfied that the respondent maintains a permanent place of business, has adequate personnel and equipment, has suitable financial status, has appropriate technical experience, and can submit a satisfactory performance record. No prequalification of respondents is required. Before award of any contract can be approved, however, the city shall be satisfied that the respondent involved: 1 maintains a permanent place of business, 2 has adequate personnel and equipment to do the work properly and expeditiously, 3 has a suitable financial status to meet obligations incident to the work, 4 has appropriate technical experience, and 5 can submit a satisfactory performance record.

Any missing mailing dates may lead to an immediate cancellation of service and the city shall have the right to liquidated damages in the amount of $1,000 per calendar day, if the delivery is not made. Any missing mailing dates may lead to an immediate cancellation of service and the city shall have the right to liquidated damages in the amount of 1,000 per calendar day, the delivery is not made

Failure to comply with public information requirements can result in termination of business with the city. Collusion or improper communication can void a vendor's solicitation. Failure to acknowledge addenda may cause rejection of a solicitation. Failure to comply can result in the termination of business with the city. Any communication with a member of the governing body or an employee or representative thereof will void that vendors solicitation. Failure to acknowledge any addendum may cause the rejection of a solicitation.