Support System Government Bids & RFPs

The proposal due date is August 3, 2026. The agency desires to go-live with the solution by December 31, 2027, but is open to extended timelines as long as the solution is live within two years of signing the contract.

Proposals will be evaluated based on administrative and technical criteria, with a total of 5,000 points available. The highest-ranking responsible proposer will be selected.

Proposers must demonstrate a minimum of two years of experience delivering comparable projects, with preference given to those with more experience. Key personnel must have specific certifications and recent experience, including PMP certification for project managers.

The document mentions that the State may elect to conduct site visits of proposers' references or other clients, and the proposer will assist in coordinating these visits.

Proposers are encouraged to provide work samples with their proposal, including a project management plan, solution architecture and design plan, organizational change management plan, testing plan, training plan, implementation plan, or operations maintenance (OM) plan. These samples must not exceed 50 pages each and are excluded from the overall page limit.

Protests to the RFP must be received by the due date and time identified in the schedule, which is 7 calendar days prior to the RFP opening. Protests to an amendment must be submitted by the date specified in the amendment.

A proposal may be rejected if the proposer fails to substantially comply with all RFP procedures and requirements, has delinquent debt owed to the state, fails to meet responsibility requirements, makes inappropriate contact with state representatives, or attempts to influence evaluation committee members.

The proposal submission deadline is July 13, 2026, at 11:00 AM CST. bid opening date: **** 11:00:00 am

The award will be made to the responsive and responsible offeror whose offer best meets the specified criteria, considering technical, commitment to diversity, and pricing evaluations. The state may award to the most responsive and responsible offeror whose offer best meets the specified criteria.

Offerors must be registered with the Illinois Procurement Gateway and meet specific technical and diversity requirements. Offerors must be registered by the illinois small business setaside program at the time offers are due for the offer to be evaluated.

A non-mandatory pre-bid conference will be held on May 5, 2026, at 11:00 AM CST. pre bid conference: **** @11: 00 am cst see section c. 7 of the rfp for details. this is a nonmandatory conference.

Protests related to specifications must be physically received by the protest review office no later than 14 days after the solicitation was posted. for protests related to specifications, the protest review office must physically receive the protest no later than fourteen 14 days after the solicitation or related addendum was posted to the bulletin.

Failure to submit required documents, such as vendor disclosure or utilization plans, or entering pricing in the alternate description field may result in disqualification. failure to submit vendor disclosure or ipg active registered vendor disclosure, as applicable, and the utilization plans, as applicable, with the offer submitted in bidbuy shall render the offer nonresponsive.