Support System Government Bids & RFPs

The project is expected to end in December 2027.

The fee schedule shall include the following: the total expected cost of the proposed services, the breakdown of the expected cost based on: lump sum services and products such as trainings, mobilization/demobilization costs for onsite work, annual maintenance support, etc. , time and materials (TM) rates and expected hours worked for each team member, a lump sum rate sheet for services products included in the project proposal and for services products that are not included in the proposed project, but may in some eventuality become useful to the citys interest, a TM rate sheet for all team member roles that are included in the project proposal and for roles that are not included in the proposed project, but could in some eventuality become useful to the citys interests, include escalations for this rate sheet that will be valid under a contract with the city through December 2027, with options through 2028, payment terms and invoicing intervals for the proposed services. As appropriate, terms can be identified in lump sum amounts or by time and materials. Identification of the costs, or cost savings, of any additional, optional, or deviation of the services the consultant is proposing. As appropriate, a cost breakdown should be included.

The final selection of the consultant will be based on the combination of the top candidate criteria, the candidate interview, and the cost proposal.

The consultant must supply a minimum of three references for which they have completed work, within the last 5 years.

The city will host a virtual prejob conference to allow consultants to ask questions, clarify RFP requirements, and align their understanding with the citys existing systems and needs.

Written questions are due by 5:00 p. m. , pt on Wednesday, November 12, 2025.

The bid notice states, The desired delivery is fifteen 15 calendar days after the receipt of a properly executed order.

Payment will occur no sooner than 30 days after receipt and acceptance of items andor services or receipt of correct invoice whichever is later.

The district reserves the right to award by line, by group, all or none. Awards will be made in the best interest of the district.

Failure to adhere to the delivery requirement will result in the termination of the agreement for breach.

The deadline for questions about this solicitation is stated in the bid activities.

The vendor must provide delivery lead time for first unit and if more than one unit to build, after shipping the first unit, the number of assets able to ship each month thereafter within their quote.

Offerors consideration for award of contract shall be given only to authorized distributors of the original manufacturers item represented in this solicitation.

In order for the government to consider an offer, if vendor is not already pre approved, the vendor must provide, along with and as part of their offer, a statement that the vendor has access to the data or the rights to use the data needed to make this item.