Cover Letter Government Bids & RFPs

All work shall be completed within 150 calendar days after award.

The basis for award is lowest price.

This procurement is restricted to the general MACC contractors. Only the general MACC contractors listed on the RFP cover letter may submit a proposal.

Site visit is scheduled for 10 June 2026 at **** local time. Contractors are to meet at the Facilities Engineering and Acquisition Division (FEAD) Cherry Point office, Building 87, Marine Corps Air Station (MCAS) Cherry Point. This will be the only government-scheduled site visit for this project.

Failure to submit a required bid bond by the proposal deadline will result in the proposal being removed from consideration.

All work shall be completed within 380 calendar days after award.

Basis for award: Lowest price

This procurement is restricted to the mechanical MACC contractors. Only the mechanical MACC contractors listed on the RFP cover letter may submit a proposal.

Liquidated damages: $1,**** per calendar day of delay.

A site visit will be scheduled via amendment. Contractors are to meet at the Facilities Engineering and Acquisition Division FEAD Cherry Point office, Building 87, Marine Corps Air Station MCAS Cherry Point. This will be the only government-scheduled site visit for this project.

Failure to submit an electronic copy of your bid bond with your proposal will result in your proposal being deemed nonresponsive and your proposal removed from consideration.

Bids will be received through 10:00 am at www. ***. *. * on the 10th day of July 2026. All bids are accepted until 10:00 am on july 10, 2026.

Payment will be made only after correct presentation of claim form or invoices as may be required. Payment will be made only after correct presentation of claim form or invoices as may be required.

Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

The combination and comparison of the percentage discount and individual part prices requested constitutes the lowest bidder. The combination and comparison of the percentage discount and individual part prices requested constitutes the lowest bidder.

The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications. The submission of a bid will be construed to mean that the bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications.

If the success bidder fails to deliver as order, or within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not delivered. If the success bidder fails to deliver as order, or within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not delivered.

Every request for such interpretation should be in writing addressed to the school district, not later than five 5 days prior to the date fixed for the opening of bids. Every request for such interpretation should be in writing addressed to the school district, not later than five 5 days prior to the date fixed for the opening of bids.

A contract may be canceled at the successful bidders expense upon nonperformance of contract. A contract may be canceled at the successful bidders expense upon nonperformance of contract.

Delivery must be made between 8 am and 4 pm Monday through Thursday, except on regularly observed state or federal holidays, unless prior approval has been obtained from TXDOT.

Payment will be made in accordance with Government Code chapter ****: on a monthly basis and within thirty 30 days from receipt of a correct invoice for TXDOT accepted goods or services, or the service was completed to the satisfaction of TXDOT and within thirty 30 days from receipt of a correct invoice or billing statement.

Manufacturers standard warranty must apply unless otherwise stated in this solicitation.

In determining the best value for the state, the purchase price and whether the goods or services meet specifications are the most important considerations, unless otherwise stated in the solicitation.

Respondent must submit one signed and dated response to include the documentation required per response paragraph 8. 3 to the email address as indicated on the instructions to respondents page.

Default in promised delivery or service date unless vendor has received a written extension of the delivery or service date which has been signed by TXDOT or failure to meet specifications authorizes TXDOT to purchase goods or services elsewhere and charge the full increase, if any, in cost and handling to defaulting vendor.

Samples, when requested, must be furnished at no cost to TXDOT. TXDOT may perform tests on samples.

Contacting any other TXDOT personnel regarding this solicitation, may result in the respondent being disqualified. Failure by the respondent to submit the documentation listed below will result in the response being considered nonresponsive.