Mailroom Government Bids & RFPs

award shall be made to the responsive and responsible bidder proposing the lowest total price, including all interest charges, over the full 60 month lease term.

cancellation the county reserves the right to terminate this agreement at any time upon thirty 30 days written notice to the other party.

Proposals must be submitted by 11/13/2026 at 1:00 PM PST. latest date and time proposal may be submitted **** @1: 00 pm pst

Payment is net 30 days after acceptance of invoice. payment is net 30 days after acceptance of invoice

The award will be to the highest-scored proposal based on a 100-point scale. the award, if made, will be to the highest-scored proposal

Proposer must provide resumes for key staff, client references, and proof of financial solvency. for each key staff member: a resume describing the individuals background and experience

The deadline for court to receive a solicitation specifications protest is the proposal due date. the deadline for court to receive a solicitation specifications protest is the proposal due date

Failure to disclose genai may result in disqualification. proposers failure to disclose genai to court may result in disqualification at the courts sole discretion

Items must be delivered within 120 calendar days after receipt of the purchase order, unless otherwise agreed in writing. The supplier must contact the agency to agree on delivery date and time. items ordered from this contract will be delivered within a reasonable time, not to exceed120 calendar days after receipt of the purchase order

Invoicing should be sent upon delivery and installation of items to the using agency, not when shipped to the installing dealer or OEM. invoicing should be sent upon delivery and installation of the items to the using agency

The contractor must warrant all equipment against defects in workmanship and materials for a minimum of five years from date of acceptance. the contractor must warrant all equipment including parts and labor against defects in workmanship and materials for a minimum of five years

Awards are made to the top five responsive and responsible manufacturers offering the highest discounts in each category or subcategory. the top five responsive and responsible manufacturers offering the highest discounts will receive an award

Bidders must be the original equipment manufacturer (OEM) of the products offered. Dealers, distributors, installers, resellers, or other third parties are not eligible to submit a bid as the prime contractor. the bidder must be an oem. authorized dealers and resellers are not eligible to bid on this ifb

Site visits are optional and conducted solely at the discretion of the using agency. site visits are optional and are conducted solely at the discretion of the using agency

All questions regarding the IFB must be submitted in writing to the email address of the issuing officer. Questions received within 48 hours prior to the bid due date will be answered at the discretion of the Commonwealth. questions received within 48 hours prior to the bid due date and time will be answered at the discretion of the commonwealth

Failure to submit required documentation may result in the bid being considered nonresponsive and removed from consideration. Bids offering less than the 40% minimum discount may be rejected. failure to submit required documentation may result in the bid being considered nonresponsive and removed from consideration