Pencils Government Bids & RFPs

Proposals must be submitted no later than 3:00 PM on July 31, 2026.

The county's payment terms are net thirty (30) days.

Contractor guarantees for one year from acceptance, or for a longer period stated in the solicitation, all goods, services, and construction offered. This includes a guarantee against defects in material and workmanship.

Proposals will be evaluated based on demonstrated experience (40%), ability to offer recycled materials (10%), cost (35%), MFD participation (10%), and veterans business preference (5%) for the written proposal. Interviews will also be conducted with the top three offerors.

Offerors must have a minimum of five (5) years in business and demonstrate similar experience providing novelty and promotional items. They must also have two (2) years of experience creating a https website for browsing promotional products.

Failure to complete and submit required wage requirements forms may result in the proposal being deemed unacceptable and rejected. Non-compliance with the prevailing wage law can lead to civil action by an aggrieved employee.

There will be an optional pre-submission conference at 9:00 AM on July 7, 2026, via Microsoft Teams meeting.

Protests must be delivered to the Director, Office of Procurement, within ten (10) days after the proposed contract award is publicly posted, or before the solicitation proposal submission due date and time if seeking cancellation or amendment.

Proposals submitted after the due date and time will not be accepted. Failure to be certified as a local small business prior to the bid due date and time will result in rejection. Failure to submit required wage requirements forms may also lead to rejection.

Proposals must be received by July 13, 2026, by 2:00 PM local time EST. Deliveries of items weighing 70 pounds or less are to be made to the FCPS warehouse between 7:00 a. m. - 12:00 p. m. and 12:30 p. m. - 2:30 p. m. local time, excluding weekends and holidays, unless a different location is specified on the purchase order. All shipments are to be f. o. b. destination.

Payments for bid items are normally approved at the board's regularly scheduled meeting on the fourth Monday of most months, provided bid items and invoices are received by the first Monday of the month. Payments may be made earlier to take advantage of cash discounts if advantageous to FCPS. Offeror may terminate the contract if FCPS fails to meet the specified payment terms.

The RFP shall be awarded to responsible and responsive offerors providing the best value. Criteria include cost proposal (sample pricing, discount) and technical proposal (reputation, meeting needs, references, experience, vendor location, variety of items offered). In determining the best value the following criteria shall be considered: points criteria 500 cost proposal sample pricing discount 500 technical proposal reputation of vendor and vendors goods and services the extent to which the goods and services meet the districts needs references and experience vendor location variety of items offered

Vendors must have a large inventory of items in their catalog or store. They should not require deposits. Vendors with a small inventory or sole source/specialty items may not be considered. A minimum of 3 school district references is required. Vendor must have a large inventory of items in catalog or in store that meets the districts needs.

Protests must be submitted in writing within 14 days after the aggrieved person knows or should have known of the facts giving rise to the protest. The protest shall be submitted in writing, within 14 days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

Proposals may be rejected if they are late, unless specific conditions are met. Failure to provide documentation supporting resident bidder status upon request can lead to disqualification. Submitting proposals on company forms may result in rejection. Proposals submitted on company forms may be rejected.