The City of Burlington's Department of Public Works, Water Resources Division is seeking qualified firms to provide in-system flow monitoring and maintenance-related services. Services include installation and maintenance of flow monitoring equipment, manhole monitoring, camera installation and maintenance, rain gauge maintenance, wireless data uploads, and web hosting. The contract term is up to five years. Proposals are due by June 10, 2025, at 3:00 PM. Questions are due by May 29, 2025, at 2:00 PM via email.
The bid notice states that proposals must be received by the point of contact no later than 3:00 PM on June 10, 2025. Late replies will not be accepted under any circumstances.
The bid notice indicates that the city seeks to make payment within thirty days of receipt of an invoice and any backup documentation requested. Progress payments and final payment shall not be made without submission of completed lien releases. Five percent of the total contract amount due shall be withheld as retainage until final acceptance of the work and receipt of final lien releases.
The bid notice states that the contractor guarantees the work performed, and all materials or equipment furnished, to be free from defects in material and workmanship for a minimum period of one year from the date of the city's acceptance of completion.
The bid notice states that the project will be awarded to the most advantageous proposal from a responsible and responsive offeror, with the following criteria used to evaluate and rank qualifications: Price Proposal (55%), Demonstration of Qualifications (40%), and Demonstration of Local Knowledge (5%).
The bid notice requires firms to submit their qualifications and cost proposal, demonstrating their capability to provide data analysis, operation and maintenance services for all equipment, quality assurance/quality control, data finalization, monthly reporting, wireless data upload, web hosting services, and data review meetings. Firms must also provide proof of signature authority, cost per unit for services, cost for new installations, a list of additional equipment/services, a brief description of history and three references if not previously worked for DPW within the past three years, evidence of registration to do business in Vermont, and evidence of holding all required professional licenses.
The bid notice mentions that if the work is not completed by the specified date, the city shall be entitled to assess liquidated damages in an amount up to $500 per day for each business day that the completion of the work is delayed, except for delays caused primarily by the city's own fault or force majeure events.
The bid notice states that questions and requests for clarification must be received by 2:00 PM on May 29, 2026.
The bid notice states that the city reserves the right to reject any or all proposals, to negotiate with one or more parties, or to award the contract to the proposal the city deems will meet its best interests, even if that proposal is not the lowest bid. It also mentions that proposals must be in full compliance with all applicable requirements of federal, state, and local laws.
