Point Isabel Independent School District is seeking sealed proposals for general merchandise and services. Proposals are due by June 25, 2026. The contract period is from July 21, 2026, to July 20, 2027, with renewal options. Vendors must be approved and responsive. The district intends to award contracts on an unequal basis, allowing end-users to choose vendors based on price, availability, and delivery. Pricing must remain firm for one year. Late submissions will not be accepted. Questions must be submitted via email by June 19, 2026. The award will be based on best value, considering price, vendor reputation, quality, and meeting district needs. Multiple vendors may be awarded.
Submittals must be received on or before Thursday, June 25th, 2026, 11:00 a. m. CST. No late submissions will be accepted.
Payment will be made upon receipt and acceptance of items ordered/services requested and receipt of a valid invoice, in accordance with the state of Texas Prompt Payment Act. The district will not make cash advances or prepayments.
Successful bidder shall warrant that all items/services shall conform to the proposed specifications and be free from all defects in material, workmanship, and title. Detailed explanation of warranties must be provided with the bid. Warranty will not begin until all components are installed and accepted.
The district will award the bid on the basis of best value, considering purchase price/cost of services (35 points), reputation of the vendor and their goods/services (30 points), quality of goods/services (10 points), extent to which goods/services meet district needs (10 points), vendor's past relationship with the district (2 points), total long-term cost (5 points), impact on compliance with HUB laws (0 points), principal place of business or employment in Texas (0 points), and any other relevant factor (8 points).
Bidders must have the experience, qualifications, stock, personnel, and facilities to handle this kind of contract. Inventory must include a substantial stock of general merchandise likely to be purchased by Point Isabel ISD.
A contractor who violates prevailing wage rate requirements shall pay to the state or political subdivision $60 for each worker employed for each calendar day or part of the day that the worker is paid less than the wage rates stipulated in the contract.
Samples, if applicable or when requested, shall be furnished at no cost to Point Isabel ISD within five (5) days of the request. If not destroyed during evaluation, samples will be returned to the bidder upon request at the bidder's expense.
Failure to provide required documentation, late submissions, unsigned bids, altering bids after the deadline, or deviations from specifications not noted in writing may result in disqualification or rejection of the bid.
Based on past purchasing history, the estimated value of this contract is $50,000. Point Isabel ISD does not guarantee any quantities or dollar amounts.
