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This Request for Proposals (RFP) is issued by the Housing Authority City of Pittsburgh (HACP) on behalf of its affiliated nonprofit organization, Clean Slate E3, for Outofschool Time (OST) programs. The goal is to support educational opportunities and human social services for residents of affordable and mixed-income housing communities. Proposals are sought from qualified organizations to provide OST programming for one year, with two one-year extension options. Organizations can offer summer programs, afterschool programs, or both. Key dates include a presubmission meeting on April 7, 2026, a deadline for written questions on April 8, 2026, and a proposal submission deadline of April 29, 2026, at 10:00 a. m. Proposals can be submitted electronically via Dropbox or physically to the HACP Procurement Department. The scope of services includes enrichment programs and afterschool programs designed to strengthen youth socially and academically. Providers must demonstrate experience, ability to implement evidence-based practices, offer enrichment and recreation, collaborate with other entities, incorporate parental involvement, and provide staff training. Services can be provided onsite or offsite, with transportation required for offsite providers. Specific communities are identified for service provision. All proposals must include a detailed program narrative, outreach and recruitment strategies, participant numbers, location information, transportation plans, key personnel details, anticipated outcomes with quantifiable measures, and a project timeline. Act 33/34 clearances are mandatory for employees working directly with children. Awarded organizations will receive an initial one-year contract, with extensions based on performance and funding availability. The RFP outlines general requirements for offerors, including financial soundness, good standing with relevant authorities, and necessary insurance. It also details the content of the response document, including general information, previous experience, proposed staffing, methodology, representations, certifications, and a Minority and Women Business Enterprise (MBE/WBE) participation plan with a goal of 18% for MBE and 7% for WBE. Proposals will be evaluated based on experience, capacity, proposed fee, methodology, and MBE/WBE participation. A presubmission conference will be held via Zoom on April 7, 2026. Amendments to the solicitation will be communicated via addendum. The contract term may be limited to three months for summer programming initiatives. The RFP also includes sample grant agreements and various certifications and forms that must be completed and submitted with the proposal.
The deadline for submission of proposals is April 29, 2026, at 10:00 a. m.
The bid notice states that for grants with multiple disbursements, Clean Slate E3 may withhold or modify the amount of any payment after the initial payment in line with milestones or other conditions set out in Exhibit A. Grantee will notify Clean Slate E3 if grantee meets such milestones or conditions, and provide appropriate documentation. For monthly invoicing, proof of expenses is required.
Proposals will be evaluated based on experience of offeror (25 points), capacity (25 points), proposed fee (20 points), methodology (25 points), and MBE/WBE participation (5 points).
Offerors must be an individual or a business corporation, partnership, firm, joint venture or other legal entity duly organized and authorized to do business in the city of Pittsburgh, financially sound and able to provide the services being procured. They must also be in good standing with HACP, Clean Slate E3, and any federal, state or municipality that has or has had a contracting relationship with the firm. Additionally, offerors must have and maintain all necessary insurance to cover malpractice liability and workers compensation.
In the event of a grantee's failure to comply with equal employment opportunity and affirmative action provisions, Clean Slate E3 may, at its discretion, cancel, terminate or suspend the contract in whole or in part, or recover from the grantee, by set off against the unpaid portion of the contract, as liquidated damages and not as a penalty, an agreed upon sum for each day that the contractor fails to comply with the contract.
A presubmission meeting will be held via Zoom on April 7, 2026, at 10:00 a. m.
The bid notice does not mention the submission of samples.
The deadline for the submission of written questions is April 8, 2026, at 10:00 a. m.
The bid notice does not explicitly state an estimated total value for the contract.
