This is a public tender notice from the Fayetteville Public Works Commission (PWC) for the replacement of pump room ventilators. The scope of work includes disconnecting and removing existing exhaust fans, associated conductors, and disconnects, followed by the installation of three new identical downblast exhaust fans with specific technical requirements. The contractor is responsible for safe disposal of removed materials, providing all labor and materials, and ensuring new units are sized and fit existing roof curbs. Additional requirements include providing and installing curb adapters, new NEMA 3 rated stainless steel disconnects, and ensuring all equipment is suitable for 480v/3ph/60hz electrical service. The contractor must also provide detailed manufacturer cut sheets, furnish crane, rigging, and trucking, and protect existing roof membranes. Permits are required before commencing work, and project completion is contingent upon passing all inspections. A mandatory pre-bid meeting will be held on May 18, 2026. Bids must be submitted in sealed envelopes by 3:00 PM EST on May 28, 2026. North Carolina contractor licensing is required, specifically NC Heating Group I, II, and III license and NC Unlimited Electrical License. The PWC encourages participation from Small and Disadvantaged Business Enterprises (SDVE) and Small Local Suppliers (SLS). The award will be made to the lowest responsible, responsive bidder. Bids must remain open for 90 calendar days. Liquidated damages of **** per day will be assessed for delays beyond the completion date. An optional 60-month extended warranty can be priced separately.
The contract time for completion is 30 calendar days from the notice to proceed. The project will not be deemed complete until the contractor has passed all required inspections.
Payment will not be issued until the project is deemed complete by PWC. The contract specifies installment payments plus a final payment, with retainage withheld as per contract documents.
The contractor grants PWC a warranty on all materials and workmanship for a period of one (1) year from the completion date, and two (2) years from the completion date for any latent structural defects.
The award of a contract, if made, will be to the lowest responsible, responsive bidder whose qualifications indicate the award will be in the best interest of PWC.
Bidders must comply with all federal, state, and local statutes, regulations, and codes. A completed contractor qualification form and supporting documentation are required. North Carolina contractor licensing is mandatory, with specific classifications required.
Liquidated damages of **** per day will be assessed for each day beyond the final completion date.
A mandatory pre-bid meeting will be held at 11:00 AM EST on Monday, May 18, 2026, at the P. O. Hoffer Administration Building. Attendance at this meeting is required for a bid to be considered responsive.
Questions about the meaning or intent of the bid or contract documents must be submitted in writing by Wednesday, May 20, 2026, 5:00 PM.