The City of Buffalo is seeking bids for modified stockpile patching material for the Division of Engineering. Proposals are due by June 4, 2026, at 11:00 AM. The contract may be renewed for up to four additional one-year periods. Bidders must submit a bid bond, certified check, bank draft, or letter of credit for 10% of the bid amount if the total bid exceeds $250,**** bids under $20,****, no security is required. Bidders must also submit statements regarding Energy Star compliance and workforce goals (25% minority, 5% woman workforce, 25% minority business enterprise, 5% woman business enterprise). The successful bidder will be required to enter into a contract and furnish a performance bond, though the city may waive this requirement. Payment will be made within 30 days after approved completion of the contract and receipt of invoice. Penalties for late delivery are 1% of the total contract amount per day. Inquiries should be directed via email to Laura Morrison at ***@***. *. * city reserves the right to award by item, as a whole, or to reject any or all bids.
The delivery date shall be considered by the director of purchase in making the award. Such delivery date shall be of the essence of the contract. If the contractor and/or supplier fails to complete the contract within the specified delivery date or within any extensions thereof granted in accordance with this section, the city may elect to permit the contractor and/or supplier to proceed with and complete the contract, provided, however, that in any such case such permission shall not be deemed a waiver in any respect by the city of the contractor's and/or supplier's liability for damages or expenses thereby incurred by the city as a result of the failure to complete delivery within the specified time, but such liability shall continue in full force against the contractor and/or supplier as if such permission had not been granted.
Payment for material, supplies or equipment called for herein shall be made within thirty (30) days after approved completion of contract and the rendition of proper invoice to the division of accounting, 65 Niagara Square, Room **** City Hall, Buffalo, New York ****.
The director of purchase reserves the right to award this contract, after considering bid proposals, in the best interest of the City of Buffalo.
Ordinarily, proposals are not considered from bidders on supplies, material or equipment, if the bidder or manufacturer of same is in bankruptcy, or in the hands of a receiver at the time of tendering a proposal or at the time of entering into a contract, but the director of purchase reserves the right to accept or reject such proposals in the best interest of the city. No bid shall be accepted from any person or corporation that is in arrears to the city upon any debt or contract.
In order to avoid all controversy in the determination of actual damages or expenses to the city for the delay in completion of the contract by reason of the city's election not to terminate the right of the contractor and/or supplier to proceed with the completion of the contract, the contractor and/or supplier and their surety shall be liable for and shall pay or allow to the city a sum equal to one percent (1%) of the total amount of the contract per day as fixed and agreed liquidated damages for each and every calendar day, Sundays and holidays included, after the date fixed for delivery during which time the contract shall remain incomplete, and any such damages and expenses may be deducted by the city from any payment or payments then due or thereafter to fall due to the contractor and/or supplier.
The division of engineering may request a sample of product from the successful bidder, prior to finalizing the award.
Any contact with the governmental entity, other than to discuss current business with the City of Buffalo, or during the question and answer period via email only with the persons identified below, may result in a offeror's immediate disqualification.
