Food Travel Government Bids & RFPs

Proposals are due by July 9, 2026, at 12:00 PM ET. Late proposals will not be accepted.

Payment will be made by the government. Specific terms are detailed in the solicitation documents, including clauses related to payment by electronic funds transfer and accelerated payments to small business subcontractors.

The government will award contracts based on the Highest Technically Rated with Fair and Reasonable Price (HTRFR) approach, considering technical approach, past performance, and price. Technical approach is the most important factor.

Offerors must demonstrate a clear, compliant, and effective approach for executing all investigative tasks, including qualifications and experience of key personnel, ability to recruit and train investigators, and adherence to security and IT compliance requirements.

Failure to comply with contract terms, including those related to antidiscrimination and DEI compliance, may be grounds for termination for default.

Questions are due no later than June 22, 2026. Agency protests must be filed within the timeframes specified in FAR ****.

Submission of a knowing false statement regarding compliance or eligibility may subject the offeror to liability under the False Claims Act and criminal liability.

All items shall be delivered no later than 30 days after award.

Payment terms are Net 30 days after government acceptance of the supply items/service. Payments shall not be made more frequently than monthly in arrears.

The document mentions that inspection will include verifying all parts were received and warranties are in place, but specific warranty details are not provided.

The government shall award a contract on the basis of the lowest evaluated price meeting or exceeding the non-cost factor technical conformance to the requirements of the solicitation (LPTA).

All quoters shall be authorized resellers and/or servicing agents and must identify and/or provide documentation to confirm their claim. Quotations must clearly state license number, product description, quantity, price, and period of performance for each product.

The document does not explicitly state penalties for non-compliance, but mentions that if services are rejected for failure to conform to technical requirements, the contractor shall not be paid, or shall be paid an amount negotiated by the CO.

The document does not specify a deadline for challenges or protests.

Quotations that fail to complete required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. Submitting documents with macros may also lead to disqualification.

The proposed hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of ****, be listed on the U. S. Fire Administration Hotel and Motel National Master List, be compliant with the Americans with Disabilities Act, and must be registered on the Central Contractor Registration website. The proposed hotel must also accept government purchase orders.

Any submissions from third party agencies or brokers will be considered nonresponsive and will be excluded from consideration for award.

Lodging must commence June 16, 2026, and terminate September 15, 2026. Dining must commence June 16, 2026, and end September 15, 2026. ensure that lodging must commence 16 jun 2026 and terminate 15 sept 2026.

Award shall be made on a best value basis utilizing technical, price and price related factors. Quotations received in response to this synopsis solicitation shall be evaluated on a best value basis utilizing the following technical, price and price related factors:

Respondents must fully demonstrate the capability to accomplish the requirements and supply pertinent quote information in sufficient detail. Respondents to this notice must fully demonstrate the capability to accomplish the above and are to supply pertinent quote information in sufficient detail, thus demonstrating a bona fide capability to meet the requirements setforth in specifications.

If a circuitous route is created to meet the mile radius requirement, the bid will not be considered. If a circuitous route is created to meet the mile raduis requirement your bid will not be considered.

State on the price schedule in dollar amounts any charges that could be applied if the conference is canceled for any reason other than for insufficient funding per exhibit a, paragraph 3. 3. If no charge is indicated on the price schedules, the state will not pay any cancellation fee.

Any questions and or clarifications in regard to the solicitation response must be made in writing to mai n lor, buyer i, via email at ***@***. *. * by june 25, 2026, no later than 2:00 pm ct.

Responders are not to contact anyone within any other state agency regarding this solicitation.