Service Management Government Bids & RFPs

The initial service contract period is from 09/01/26 – 09/01/27.

Vendors must be certified through Compliance Depot, which requires submitting a W9, insurance certificate and endorsements, and a signed vendor agreement. In order for us to proceed with services, you will need to be certified through compliance depot.

Failure to comply with legal requirements, including immigration laws, can lead to indemnification claims. vendor agrees to indemnify, defend and save owner, manager and each of their respective members, managers, directors, officers, agents, contractors, employees and affiliates from and against any and all claims, losses, costs, and liabilities arising out of the vendors failure to comply with these requirements.

Proposals must be uploaded to bidnet at www. ***. *. * on or before July 24, 2026, at 12:00 PM MT. Late proposals will not be accepted.

The award shall be made to the responsible offeror whose proposal is determined to be the most advantageous to the city, taking into consideration evaluation factors set forth in this request for proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total.

Proposals will be evaluated to determine if each offeror meets all mandatory qualification requirements. Proposals will be considered only from firms or individuals that are well established in an appropriate field, who are financially responsible, and who have the resources and ability to provide services in a professional and timely manner.

Protests must be submitted in writing within seven working days after the aggrieved person knows or should have known of the facts giving rise to the protest. a challenge to the solicitations requirements or specifications should be made within seven 7 working days of when the protestable item is known.

Unauthorized changes to the staffing plan during the procurement process may result in disqualification of a proposal. Proposals that do not include the proposal content requirements identified within this rfp and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a fail in the evaluation criteria and will receive no further consideration.

The contract time is specified in calendar days. The start date is the day of , 2026 and the completion date is the day of , 2026.

Ninety-five percent (95%) of the estimated sum for work done and materials incorporated will be paid within five (5) days after the first regularly scheduled meeting of the Mayor and Board of Commissioners of the following month. Final payment, including retainage, will be paid within five (5) days after the first regularly scheduled meeting of the Mayor and Board of Commissioners of the following month, after proof of payment of all claims and obligations.

A maintenance bond guarantees the maintenance of the work for a period of three (3) years after acceptance by the city.

The contract will be awarded to the lowest responsible bidder.

All bidders shall have complied with the prequalification requirements of the City of Enid, Oklahoma.

Failure to execute the contract and furnish satisfactory contract bond within the specified time may result in forfeiture of the proposal guaranty as liquidated damages.

Bidders are required to visit the site of the work to examine local conditions and inform themselves of difficulties.

The contractor shall submit samples of materials, finish, appliances, etc. , when required by the engineer, and all such samples must be approved in writing before the work is executed.

Bidders may be disqualified for submitting more than one proposal, being interested in more than one proposal, collusion, being in arrears on existing contracts, having defaulted on a previous contract, lack of competency, or uncompleted work that hinders prompt completion.

Prices must be inclusive of all costs including warranty, service plans if detailed in the specifications within this IFB, and fees. Prices must be inclusive of all costs including warranty, service plans if detailed in the specifications within this ifb, and fees.

Award will be made to lowest total lbr each location. Award will be made to lowest total lbr each location.

The submission deadline is 2:00 PM EST on August 12, 2026.

The award will be based on Best Value.

The county will not consider any proposals that do not meet the minimum qualifications defined in the specifications.

A $250 charge will be applied to vendors who discover a mistake in their bid award after it has been made and want the award rescinded. Failure to comply with insurance requirements or contract obligations may lead to contract cancellation and the bidder being responsible for additional contract costs.

Errors on the part of the county must be forwarded, in writing, to the Broome County Division of Purchasing within five working days of the notification award.

Proposers may be disqualified for ex parte contact with county officials or for not meeting minimum qualifications.