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The Town of Leland is reissuing a Request for Proposals (RFP) for a Proxmox server virtualization cluster and high-performance NAS storage system. This is a rebid due to insufficient initial responses, acknowledging potential impacts from current market conditions and supply chain constraints. Proposals should be clear and straightforward, with no additional consideration given for format. Qualified firms, including small and historically underutilized businesses, are encouraged to submit. Addendum 3 supersedes all prior versions of the RFP. Key dates include: - Questions due: May 13, 2026, by 5:00 p. m. - Proposals due: May 28, 2026, by 10:00 a. m. EDT Proposals must be submitted as one sealed hard copy and one electronic copy on a USB flash drive in PDF format to Anthony Thomas, IT Director, at 102 Town Hall Drive, Leland, NC 28451. The project requires an on-premises 3-node Proxmox server virtualization cluster and high-performance NAS storage. The goal is to acquire vendor-supported infrastructure for a stable, resilient, and highly available environment. Minimum vendor qualifications include: - Iran Divestment Act Boycott Israel Certification (Exhibit B) - Non-collusion Affidavit (Exhibit C) - FBI CJIS/NCIC law enforcement background check and national fingerprint database search for any support staff with system access. Insurance requirements include: - Commercial General Liability: $1,000,000 per occurrence, $2,000,000 aggregate. - Workers Compensation and Employers Liability: Per North Carolina statutory requirements. - Professional Liability Insurance: $1,000,000 per occurrence, $2,000,000 aggregate. Evaluation criteria include: - Technical (35%) - Cost Proposal (25%) - Experience (20%) - Municipal References (10%) - Transition Support (10%) The contract will be awarded based on the best overall proposal, considering price, technical compliance, and vendor experience. The Town encourages the participation of minority and woman-owned businesses (HUB certified vendors). Submittals must include: - Cover letter (proposal valid for 22 days) - Proposed hardware components - Hardware proposal (fixed price including shipping and taxes) - Services fee schedule - Vendor domain expertise, qualifications, and satisfaction of requirements - Service tiers (including warranty options and post-year-one maintenance costs) The Town may consider submittals even if fewer than three are received, as this is a second solicitation. The Town reserves the right to reject any or all submissions.
The bid notice states that proposals are due by May 28, 2026, at 10:00 a. m. EDT. The estimated date of project completion is July 31, 2026.
The bid notice specifies a minimum 1-year warranty for the NAS storage node. Vendors must also provide a detailed breakdown of warranty options and optional post-year-one maintenance costs as part of their service tiers.
The bid notice states that The contract will be awarded under the best overall proposal standard of award as permitted by NCGS ****, considering price, technical compliance, and the vendors documented experience and longterm viability.
To be considered responsive, all bidders must include the Iran Divestment Act Boycott Israel Certification and a Non-collusion Affidavit. Additionally, any support staff with onsite or remote access to the system must pass an FBI CJIS/NCIC law enforcement background check and a national fingerprint database search prior to implementation.
The bid notice states that questions should be submitted no later than May 13, 2026, at 5:00 p. m.