This is a public tender notice from Greece Central School District for art supplies. Bids can be submitted electronically through BidNet Direct or as printed hard copies to the purchasing department. Late submissions will not be accepted. The bid opening is scheduled for June 23, 2026, at 10:00 AM. All required documents must be completed and submitted. The contract term is from July 26, 2026, through June 30, 2027, with firm prices. Deliveries are to be made F. O. B. destination to various school district locations between August 3 and September 4, 2026. Samples may be required upon request. The district reserves the right to reject any or all bids. Vendors must comply with New York State sexual harassment laws and provide current Safety Data Sheets (SDS) for all products.
The delivery window for all deliveries is between August 3 and September 4, 2026. Deliveries will not be accepted before August 3, 2026, and all deliveries must be completed by September 4, 2026, unless prior written approval is granted by the district.
Payment will be made only upon receipt of the complete order and correct presentation of claim forms or invoices as required. Invoices should be emailed to ap@greececsd. org.
The contractor warrants that materials and equipment furnished will be of good quality and new, the work will be free from defects, conform to contract requirements, and all deliveries will be equal to the accepted bid specification and/or sample. Merchandise provided under the contract that becomes defective during the guarantee period will be replaced free of charge within at least one year from the date of delivery.
Awards will be made to the lowest responsible bidder, as will best promote the interest of the district, taking into consideration the reliability of the bidder, the quality of the materials, equipment or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.
The successful bidder must be prepared to present satisfactory proof of their ability to fulfill the contract terms, such as inventory, facility inspection, and references. The bidder must also have been engaged in similar work for at least five years and not be in bankruptcy or receivership.
If the successful bidder fails to deliver as ordered, within the time specified, or fails to make replacement of rejected articles, the school district may purchase from other sources and the successful bidder agrees to reimburse the school district promptly for the excess costs. Contract cancellation may result in removal from future proposal mailing lists.
Samples must be provided where noted in the bid document and/or upon request for equivalent or superseded determination. Samples shall be provided at the bidder's expense. If a bidder is unable to provide a requested sample within 10 business days, the bid for that specific item may be disqualified.
Late submissions will not be accepted. Failure to provide SDS sheets as required may result in rejection of delivery or termination of the contract. If a bidder is unable to provide a requested sample within 10 business days, the bid for that specific item may be disqualified.
