Art Materials Government Bids & RFPs

The deadline for submitting RFQ applications is April 16, 2026, at 2:00 PM Central Time. The city will not accept late applications.

Finalists are eligible for a $2,000 honorarium for design, presentation, and site visit costs, paid in two installments. Artists selected for design development can receive up to 10% of their total proposed budget, not exceeding $20,000, to cover design finalization and engineering plans. This advance payment will be deducted from the total project budget if the proposal proceeds to fabrication.

The artist will be required to guarantee, maintain, and remedy, at their own cost, any defects or faults in workmanship or materials that appear within a period of ten (10) years from the date of final acceptance of the artwork by the city.

Phase I RFQ selection criteria include artistic merit (40%), quality of completed projects (20%), experience (15%), alignment with the master plan (15%), community engagement/mentorship (5%), and local vendor preference (5%). Phase II criteria focus on artistic merit of the design (30%), content impact (20%), site specificity (20%), feasibility (10%), budget (10%), and community engagement/mentorship (5%), and local vendor preference (5%).

Applicants must be professional artists, artist teams, architects, or landscape architects who have not previously been selected for a City of Madison percent for art project. They should have experience completing major outdoor public artwork and integrating art into public sites. Art consultants are not eligible unless applying on behalf of an identified artist or team.

A mandatory in-person tour, orientation, and site visit is scheduled for Monday, June 15, 2026.

Applicants must submit 10 work samples representing previously completed projects that are relevant to the call. Images must be in JPG format, with specific resolution, DPI, compression, and file size limitations.

The deadline for questions is Wednesday, April 1, 2026, at 2:00 PM Central Time. Answers will be posted as an addendum by Wednesday, April 8, 2026.

The estimated budget for individual artworks ranges from $100,000 to $750,000. The total estimated value for the project is not explicitly stated but is informed by the potential range for individual works.

The bid notice states that 20 units are to be delivered to Hill AFB on or before 20 Jan 2027, and early delivery is acceptable and preferred. qty: 20 units to be delivered to hill afb on before 20 jan 2027. early delivery is acceptable and prefered.

The bid notice implies qualification requirements through the extensive list of standards and specifications that the offeror must adhere to for preservation, packaging, marking, and documentation. he offeror shall adhere to the afmc form 158, packing requirements, specified department of defense dod military standards, american society for testing materials astm international, american national standard institute ansi, data item descriptions, dod specifications, fardar clauses, documentation, and marking for the development of military packaging as prescribed in the contract.