This is a solicitation for an Indefinite Delivery Requirements Contract for the Million Veteran Program (MVP) to support precision medicine research. The contractor will be responsible for a range of services including designing and printing survey booklets and letters, mailing materials, tracking responses, scanning returned documents, extracting data, and securely transmitting personally identifiable information (PII) and protected health information (PHI) to the MVP. Key requirements include robust project management, stringent data security measures with an approved VA ATO required before contract performance begins, and quality control processes for all data handling and mailings. The contract has a five-year ordering period with an estimated total value of $44,000,**** must submit proposals electronically in four volumes: Contract Forms and Administration, Technical Proposal (redacted and non-redacted), Past Performance, and Price. Questions regarding the solicitation are due by March 9, 2026, with answers posted by March 16, 2026. The proposal submission deadline is March 30, 2026, at 10:00 AM EDT.
The contract period of performance is from May 1, 2026, to May 1, 2031. Services will be ordered by individually funded task orders.
The bid notice states that payment will be made by the US Department of Veterans Affairs Financial Services Center. Invoices shall be submitted electronically in accordance with VAAR clause **** Electronic Submission of Payment Requests, upon receipt and acceptance by the VA.
The bid notice states that the contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.
The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The evaluation factors are Contract Forms and Administration, Technical, and Past Performance, which when combined, are significantly more important than Price.
The contractor must have an approved VA ATO before the first day of contract performance due to the highly sensitive nature of the information and to ensure zero delays in performance. The ATO shall be specific to the system utilized by MVP.
The bid notice includes VAAR **** Liquidated Damages Reimbursement for Data Breach Costs, which states that if the contractor or any of its agents fails to protect VA sensitive personal information or otherwise engages in conduct which results in a data breach, the contractor shall pay liquidated damages of **** per affected individual.
The bid notice states that questions about the request for proposal shall be submitted by March 9, 2026, at 10:00 AM EST. Questions and answers will be addressed via RFP amendments and posted with the RFP by March 16, 2026.
The maximum ceiling of the base contract is $44,000,**** over a five-year period.
