Bus Tour Government Bids & RFPs

The bid submittal due date is June 12, 2026, at 10:00 AM. Proposals received after this time will be considered late and not accepted. The first day of transportation services is tentatively July 8, 2026.

Undisputed invoices shall be paid by the city within thirty 30 days of receipt. The contractor shall not invoice the city for trips that were cancelled by the city providing that the city complied with the contractors stated cancellation policies.

The evaluation criteria may include, but shall not be limited to, cost, qualifications of the firm, current similar contracts, background check, DMV checks, and drug testing policies, and the ability to perform the contract, including the list of fleet and fleet inspection/maintenance schedule.

Bidders must provide details on the qualifications of the firm, current similar contracts, background check, DMV checks, and drug testing policies, as well as a list of their fleet including vehicle type, year, make, and model, and their fleet inspection/maintenance schedule.

If the contractor does not respond adequately to a transportation failure, and the city is forced to use another method of transportation, the contractor shall be responsible for paying the difference in fees resulting from the alternate method.

Before submitting a bid, the bidder must visit the sites and the locality where the work is to be performed to familiarize themselves with local conditions.

All questions about the meaning or intent of the contract documents shall be submitted to Adam Matsumoto, Parks Recreation Director, no later than 5:00 PM on May 26, 2026.

The proposal due date is June 10, 2026, at 3:00 p. m. EST.

Invoices are payable according to the local government prompt payment act ****.

Award of this RFP shall be made to the firm that, in the county's judgment, best meets the criteria specified and best accommodates the county's needs and interests.

The selected firm must maintain a staffed office in the targeted region and be a qualified firm authorized to do business in the state of Florida with experience in promoting U. S. destinations, preferably Florida.

The county has set aside a budget of $55,000 USD for annual retainer fee for representation of the United Kingdom only, and $65,000 USD for the annual retainer fee for representation in both the United Kingdom and the Republic of Ireland.

The bid notice states that quotations shall be submitted electronically via email no later than 10:00 AM Eastern Daylight Time EDT on 19 May 2026. Quotations shall be submitted electronically via email no later than 10:00 am eastern daylight time edt on 19 may 2026.

The bid notice states that award will be made to the responsible quoter whose quotation represents the best value to the government based on technical acceptability and lowest evaluated price. he government intendsto evaluate quotations and make award to the responsible quoter whose quotation represents thebest value to the government based on technical acceptability and lowest evaluated price.

The bid notice states that offerors will not be eligible to receive a contract award from a Department of Defense (DOD) activity unless they are registered in SAM. offerors will not be eligible to receive a contract award from a department of defense dodactivity unless they are registered in sam.

The bid notice states that if an offeror believes that the requirements contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the contracting officer, but no later than three 3 days after solicitation notice. if an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the contracting officerco, but no later than three 3 days after solicitation notice, in writing with supportingrationale as well as the remedies the offeror requests the co to consider as related to theomission or error.

The bid notice states that sealed bids for unmanned aerial vehicle will be received until 2:00 p. m. , May 28, 2026. The contract period will be for ninety 90 days from date bid is awarded, and this contract may be renewed for up to three 3 years from the initial award date.

The bid notice states that the award will be made to the lowest responsible bid meeting specifications for each item bid. It is not the policy of the Shelby County Commission to purchase on the basis of low bid only. Quality, conformity with specifications, purpose for which required, terms of delivery, and past service and experience are among the factors that may be considered in determining the responsible bid.

Bidder must submit documentation as required by the scope of work to evidence that bidder is qualified to perform the services herein. Bids must also be accompanied by the following forms certifying compliance of laws as provided above: 1. Beason Hammon Certificate attached for convenience 2. E-verify MOU with DHS may be accessed at www. ***. *. * 3. Certificate of compliance with Act **** attached for convenience 4. Certificate of compliance with Act **** attached for convenience 5. W9 may be accessed at https:www. irs. govpubirspdffw9. pdf

The bid due date has changed to May 26, 2026, 3:00 PM Pacific Daylight Time, as indicated by Addendum 1.

Interested parties must be logged into Bid Locker and registered with Lane County to submit a proposal.