Integral Care is seeking proposals for food pantry operations support and onsite event services. The services include retrieval, inventory, delivery, unpackaging, and shelving of groceries, as well as servicing live food pantry events. The contract is expected to commence on or about September 1, 2026, with an initial term of one year and options to renew for up to three additional one-year periods. Proposals must be submitted electronically by April 16, 2026, at 5:00 PM CDT. Questions regarding the RFP must be submitted by March 31, 2026, at 5:00 PM CDT. An optional pre-bid tour may be offered. Integral Care reserves the right to accept or reject any or all proposals, waive informalities, or negotiate with proposers. Successful proposers must comply with all applicable federal, state, county, and local rules, codes, regulations, laws, standards, and executive orders, as well as Integral Care's policies and procedures. This includes requirements for background checks, eligibility to work in the United States, and adherence to specific performance standards and reporting documentation. Pricing must be submitted using Attachment D Rate Sheet.
The bid notice states that proposals must be submitted no later than April 16, 2026, at 5:00 PM CDT. Proposals shall be submitted no later than April 16, 2026 at 5:00 pm cdt proposal submission deadline.
The selection of the successful proposer, if made, will be based upon demonstrated competence, knowledge, qualifications and reasonableness of the proposed fee, where applicable, for the services as evidenced by any such successful proposer's qualified proposal. Selections, if made, will be based on the proposals that provides best value to Integral Care. A selections, if made, will be based on the proposals that provides best value to Integral Care.
For a proposal to be considered, the proposer must meet Integral Care's requirements, demonstrate the ability to perform successfully and responsibly under the terms of the prospective contract, and submit the completed proposal according to the time frames, procedures, and forms stipulated by Integral Care. Additionally, proposers shall, at a minimum, be currently licensed/certified, where applicable, to provide the services. For a proposal to be considered, the proposer must meet integral cares requirements, demonstrate the ability to perform successfully and responsibly under the terms of the prospective contract, and submit the completed proposal according to the time frames, procedures, and forms stipulated by integral care. Additionally, proposers shall, at a minimum, be currently licensedcertified, where applicable, to provide the services.
If performance falls below 95% for on-time performance or staffing requirements, a 2% reduction to monthly delivery fees will apply per 1% below target, capped at 10% total. If performance falls below 95 during the contractually defined measurement period, a 2 reduction to monthly delivery fees will apply per 1 below target, capped at 10 total.
Integral Care does not anticipate conducting a site tour, but reserves the right to offer an optional tour of the delivery and live pantry locations if deemed beneficial. optional prebid tour while integral care does not anticipate conducting a site tour, it reserves the right to offer an optional tour of the delivery and live pantry locations if deemed beneficial.
