Data Capture Government Bids & RFPs

Bids must be received by the purchasing agency on the solicitation due date no later than the solicitation due time as set forth in the solicitation. The solicitation due date is 06/08/26 and the solicitation due time is 11:00 AM.

A 5 year extended warranty with maintenance, technology assurance program TAP, and vandalismaccident coverage is required.

If the offeror is not the original equipment manufacturer (OEM), they must submit a manufacturers authorization letter which clearly states the offeror is authorized to provide the above listed equipment.

Questions must be submitted in writing to ra sppspbids pa gov no later than june 1 2026 at 11 00 a m.

Contractors shall provide their points of contact name, address, telephone number, and email address and the company's business size, and SAM unique entity identification number.

Questions and information that is not provided shall be considered nonresponsive to the request for information and contractor may not be considered as part of the market research.

The contractor must provide personnel with specific qualifications, including Subject Matter Expert Level I (3 years experience, Bachelor's degree), Level II (10 years experience, Master's degree, specific expertise), and Level III (15 years experience, Bachelor's/Master's degree or 20 years management experience, extensive expertise). Data Scientist II requires 3-5 years experience and a Bachelor's degree in a relevant field.

The FAR allows for penalties if the contractor fails to perform required services. Nonconforming products and/or services will not be accepted, and the contractor must correct them at no cost to the government. Failure to proceed promptly with correction may result in the government collecting consideration for work not accomplished.

Proposals must be submitted by July 16, 2026, at 2:00 PM MDT. Late proposals will not be accepted or evaluated.

Payment terms are net 30. Payments will be made no more frequently than once in a 30-day period, with the exception of district credit card purchases. The district will not pay late or interest charges.

A minimum one-year warranty from the date of acceptance is required for all supplies. Extended warranty options and their coverage must be detailed.

The award will be made to the responsible supplier whose proposal is most advantageous, considering price, past performance, financial stability, and technical capability. A scoring system will be used, with pricing (75 points) and responsiveness (25 points) being key factors.

Vendors must have a proven track record of supplying, servicing, and maintaining point-of-sale systems in K12 food service, with strong references. They must also be able to provide onsite service within 24 hours and image devices to district specifications.

The RFP does not explicitly detail penalties for non-performance, but repeated late or missed deliveries may result in progressive corrective action, including contract termination for cause.

A pre-proposal conference may be held, but it is not mandatory. Live presentations are required for finalists at the Student Nutrition Center.

Finalists will be asked to ship one unit for testing by the food and nutrition staff. These physical samples must be submitted in their original standard packaging.

Proposals that do not comply with RFP requirements, late proposals, or proposals from debarred or suspended suppliers may be rejected.