The City of Albany is seeking event planning services for downtown events on an as-needed basis. Services include planning, coordinating, and executing events such as Celebration of Lights, Food Truck Frenzy, and Shop and Stroll. Proposals are due by July 20, 2026, at 5:00 PM. Evaluation criteria include qualifications, experience, references, portfolio, project approach, understanding, and fees. A preliminary site visit is mandatory. The contract will be for one year with two one-year renewal options.
Proposals must be received no later than 5:00 p. m. July 20, 2026. Proposals must be received no later than 5:00 p. m. july 20, 2026
Payment terms are net 30 unless otherwise specified. Payment terms are net 30 unless otherwise specified.
Award will be made to the responsible proposer whose proposal best meets the needs of the city, evaluated on qualifications, experience, references, portfolio, project approach, understanding, and fees. Award will be made to the responsible proposer whose proposal best meets the needs of the city of albany as set forth herein.
Proposers must provide satisfactory evidence of competency, including a permanent office, adequate work force, technical qualifications/experience, and suitable financial status. Proposer shall provide satisfactory evidence of competency to perform the work presented in the rfp.
A preliminary site visit is mandatory. This will be the only site visit and tour.
Any complaint from bidders relative to the invitation to bid or specifications should be made prior to the time of opening of bids. Any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids
Unauthorized contact with city personnel related to the RFP may result in disqualification. Any such unauthorized contact may result in the disqualification of the proposers submittal.
