Promotional Product Government Bids & RFPs

Quotes and samples must be submitted by 11/09/2026 at 5:00 PM EST. The amendment corrected the closing time zone from EDT to EST. the purpose of amendment **** is to correct the closing time zone from 05:00 pm 11/09/2026 edt to 05:00 pm est 11/09/2026

Yes, samples are required. The amendment states to give potential vendors adequate time to send in thier quotes and samples.

Proposals must be received electronically through BidNet Direct by December 15, 2026, 2:00 PM ET. Proposals shall be accepted only through the city's designated electronic procurement platform until tuesday, december 15, 2026, by 2: 00 p. m. eastern time

Payment is made upon receipt and approval of properly submitted, undisputed invoices. Payment shall be made upon receipt and approval of properly submitted, undisputed invoices in accordance with the contract.

The contract is awarded to the proposer whose proposal provides the best overall value. The city intends to award one contract to the responsible and responsive proposer whose proposal provides the best overall value under the published evaluation criteria.

Proposers must have at least five years of relevant experience and successful performance on at least three events at venues with a sellable capacity of at least 5,000. The proposer must have at least five years of directly relevant experience. . . successful performance on at least three live entertainment events or concert series within the preceding five years at venues with a sellable capacity of at least 5, 000.

A non-mandatory preproposal site visit and walkthrough will be held at Wolf Creek Amphitheater on November 13, 2026. A nonmandatory preproposal site visit and walkthrough will be held at wolf creek 11: 00 a. m. amphitheater, located at **** merk rd sw, south fulton, ga ****.

Questions must be submitted online by November 20, 2026, 3:00 PM ET. All questions and communications regarding this rfp shall be submitted in writing by logging into https:www. bidnetdirect. comgeorgiacityofsouthfulton on or before friday, november 20, 2026, by 3: 00 p. m. e. t.

Failure to submit required forms, certifications, or acknowledgments, or failure to satisfy mandatory minimum qualifications may result in disqualification. failure to submit required forms, certifications, acknowledgments, or other material information. . . failure to satisfy mandatory minimum qualifications

Standard items without embroidery must be delivered within two weeks of order receipt; items with embroidery within three weeks. delivery of all items shall occur within three 3 weeks of receipt of an authorized order.

The county pays vouchers biweekly, typically in less than 30 days. the county of mercer pays vouchers biweekly, thus vendors, in most cases are paid in less than 30 days.

Award is based on the highest percentage discount from the manufacturer's published price list. the award shall be made to the responsive and responsible bidder offering the highest percentage discount from the applicable manufacturers published price list.

Bidders must be authorized distributors for each manufacturer brand submitted. bidders shall be authorized distributors, dealers, resellers, or representatives for every manufacturer brand submitted for consideration.

Samples are not required at bid submission, but may be requested prior to award. samples are not required at the time of bid submission unless otherwise expressly stated in the solicitation.

Challenges to bid specifications must be filed in writing no less than three business days prior to bid opening. any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids.

Failure to submit required documents is mandatory cause for rejection. failure to submit any of these items is mandatory cause for rejection of bid.

Delivery must be by 11/30/26. The document states: must deliver by ****.

Vendor must submit product warranty information if applicable with bid submission. The document states: vendor must submit product warranty information if applicable with bid submission.

The evaluation method is unit price and delivery time. The document states: evaluation method unit price delivery time will be factored in the evaluation process to determine lowest best bid received.

Vendor must be an authorized distributor of the product. The document states: vendor must be an authorized distributor of product proof must be submitted with bid.

Bidders must notify the division of purchases and supplies in advance of the bid opening date of any discrepancy. The document states: if a potential bidder does not notify the division of purchases and supplies in advance of the bid opening date of any possible discrepancy.

False statements regarding wage theft or payroll fraud may result in default. The document states: any person or entity that is deemed to have made a false statement shall be declared to have acted in default of its contract.