Raceway Government Bids & RFPs

The submission deadline for confidential proposals is April 24, 2026, at 1:30 p. m. CST. The bid opening is scheduled for April 24, 2026, at 2:00 p. m. CST.

The bid notice states that payment in full will be made within forty-five (45) days after receiving invoices for goods or services rendered as meeting all performance specifications. The notice also mentions that MWSU reserves the right to withhold a portion of the payment until the services have been completed.

The bid notice asks vendors to describe the warranty and/or included maintenance schedule for the product or service in Attachment A, Section B, Question 2. However, a specific warranty period or terms are not explicitly stated in the provided text.

The bid notice indicates that all proposals will be evaluated based on several key criteria: understanding of the purpose, nature, requirements, and vision (10 points); vendor strengths, experience level, and expertise with the project (10 points); ability to execute requirements and specifications with completeness and quality of response, including clear deliverables and compliance (20 points); innovation, market evolution, and approach to modern process improvements to maximize effectiveness and efficiency (5 points); proposed cost (20 points); availability of vendor to complete scope as outlined in timeline on-time and on-budget (20 points); and reference completeness of required information and subsequent reports (10 points). Additional criteria may be considered by the selection committee unique to the product or service (5 points).

Vendors must include Attachment A (Questionnaire) and Attachment B (Response Cover Sheet) with their proposal submission. They also need to provide a completed W9 and a notarized affidavit of work authorization, including completed e-Verify MOU pages if not already enrolled in a federal work authorization program.

The bid notice states that The contractor shall forfeit a penalty to the owner of one hundred dollars per day or portion of a day for each worker that is paid less than the specified rates for any work done under the contract by the contractor or by any subcontractor, in accordance with section ****, RSMo.

A mandatory pre-bid meeting will be held in Potter Hall on Friday, April 10, 2026, at 10:00 a. m.

The last day for questions regarding this RFP is April 13, 2026, at 4:00 p. m. CST. Questions received after this date may not be answered.

The contract is expected to be completed within 40 calendar days of issuance of the Notice to Proceed.

The contractor shall provide a 1-year warranty on all items within the scope of this project, subject to latent defects, per **** Warranty of Construction.

The government will award a single contract resulting from this solicitation to a responsible SDVOSB offeror whose offer conforming to the solicitation will be most advantageous to the government based on past performance and price.

Offerors must be both visible and verified by the Small Business Administration (SBA) prior to proposal receipt. Failure to be both verified and visible by the SBA prior to contract award will result in the offeror's proposal being deemed noncompliant.

A non-mandatory site visit shall be on April 1, 2026, at 11:00 AM MT. Contractors are asked to assemble at Building 141, Room 208.

The project magnitude is between $100,000 and $250,000.

The deadline for submission of sealed bids is April 9, 2026, at 1:00 PM.

The bid notice does not explicitly state payment terms, but contract documents reference progress payments based on applications for payment and final payment upon completion and acceptance.

The contract documents mention a one-year warranty for workmanship and materials from the date of substantial completion, and also reference manufacturer warranties.

Award of the contract will be made to the lowest responsible bidder.

Bidders are required to hold a current certificate of prequalification issued by the School Board of Volusia County, Florida, at the time of bid opening.

The contract documents mention liquidated damages of **** per calendar day for delays beyond the substantial completion deadline.

A mandatory pre-bid conference is scheduled for March 25, 2026, at 10:00 AM at Deland High School, 800 North Hill Avenue, Deland, Florida **** bidders must attend.

The bid notice does not explicitly detail sample submission requirements, but contract documents mention submittal of samples for review of aesthetic and functional characteristics.

The bid notice mentions a bid protest bond requirement consistent with Florida Statutes, but does not specify a deadline for filing a bid protest.