Sod Government Bids & RFPs

The deadline for submitting sealed bids is May 20, 2026, at 2:30 PM local time. The bid opening will occur the following business day, May 21, 2026, at 10:00 AM Central Time. The project is to be constructed in 180 days from the notice to proceed date.

The City of Pensacola issues checks for payment of invoices on the 10th of each month. The signed receiving copy of the purchase order and a correct invoice must be received by accounts payable activity prior to the 4th of the month. Items or services received on or after the 4th will be processed in the following month. All invoices are payable under the terms of the Florida Prompt Payment Act. All purchases are subject to availability of funds in the City's budget.

The contractor warrants that all equipment, materials, and workmanship furnished will comply with the contract and any City specifications, drawings, and other descriptions supplied or adopted. The contractor further warrants that the supplies and workmanship will be new, fit, and sufficient for the purpose for which they are intended, of good materials, design, and workmanship, and free from defects or failure.

Recommendations for award of bids are made to the mayor or city council based on the lowest and best responsible bidder meeting all conditions and requirements of the specifications. The contract will be awarded as soon as practicable to the lowest responsible bidder, price and other factors considered, provided their bid is reasonable and it is in the interest of the city to accept it.

Before a bid is considered for award, the bidder may be requested by the City to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources and plant available to be used in performing the contemplated work. A minimum of 5 qualifying project references may be required from previous or current project owners. These references shall be from specific projects of similar size and scope and at least 3 of the 5 shall be from another government municipality, especially if the bidder has not contracted with the City on projects of a same/similar nature within the previous five 5 years of the bid date.

The bid notice does not explicitly detail specific penalties for contract breaches, but it does state that the City reserves the right to seek all remedies available under law in the event of a failure to perform or other breach of this contract by the contractor. It also mentions that failure by the contractor to comply with Chapter 119, Florida Statutes, shall be grounds for immediate unilateral cancellation of this contract by the City.

Due to the nature of the project, it is required that bidders visit the site and thoroughly review the plans and specifications. An optional pre-bid meeting will be held on April 30, 2026, at 1:00 PM.

Protests of the plans, specifications, and other requirements of bids and requests for proposals must be received in writing by the purchasing office at least ten 10 business days prior to the scheduled bid submittal deadline. Protests of the intended award of bid or contract must be in writing and received in the purchasing office within five 5 business days of the notice of intent to award.

The bid notice states that ime and manner of delivery are essential factors in proper performance under the contract. Deliveries will be made to all Calcasieu Parish schools 25x weekly depending on the school size and storage capacity, and deliveries must be timely and consistent.

The bid notice states that a contract will be awarded to the responsive and responsible proposer with the highest total score based on the criteria. The evaluation criteria include price, ability to meet service characteristics, and quality.

Proposers are advised they must demonstrate the ability to provide the necessary products and services required under the contract. Proposers are required to submit three references listing currently serviced school districts. The districts experience with vendors previously used will also factor into the award of this contract.

The proposers shall furnish samples free of cost to the district. They are to be delivered to the school nutrition program at **** broad st. lake charles, la ****.

The estimated value of this bid is $700,000.

The bid must be received no later than 2:00 PM on Tuesday, May 5, 2026.

The city will make payment to the vendor within 30 days of receipt of a correct, approved and complete invoice.

Award will be made to the lowest responsible bidder for the entire bid, or on an item-by-item basis to one or more bidders, whichever best meets the needs of the city.

Bidders must submit a PDF of the bid offer form and a completed pricing sheet. Incomplete bids and bids which do not conform to the requirements specified herein, will not be considered.

In the event the contractor fails or refuses to deliver or provide the supplies, materials, equipment or services within the times specified herein, fails or refuses to comply with any requirement of the general provisions or of the specifications, the city of Berkeley may serve notice in writing upon him/her of its intention to purchase said supplies/equipment or obtain said services from another source.

For questions concerning the listing of items, the anticipated work, or scope of the project, please contact Justin Pitcher, Recreation Program Supervisor, via email at ***@***. *. * no later than Thursday, April 23, 2026 at 5:00pm.