Timers Government Bids & RFPs

The bid notice does not explicitly state a delivery deadline for the goods or services. The contract period is for an initial twenty-four (24) month contract with two (2) twelve (12) month contract renewal options.

The bid notice mentions that the opportunity is open to qualified businesses of all sizes and refers to general terms and conditions which apply to all procurements and failure to agree may be cause for rejection of submission.

Sealed bids must be returned to the Nassau University Medical Center's Purchasing Department by 2:00 PM on May 7, 2026. Any bid received after 2:00 PM will not be accepted.

The bid notice states that cash discounts of a certain percentage will be allowed for prompt payment within 30, 60, or 90 days. If no discount is shown, payment terms will be net 90.

The successful bidder warrants the equipment furnished and all associated equipment against any defects in design, workmanship and materials for one year from the date of acceptance. The vendor must also provide a minimum of a 90-day warranty for parts and labor for repairs.

Awards will be made to the lowest responsible bidder. Cash discounts will not be a factor in determining awards, except in tie bids. Consideration will be given to the reliability of the bidder, the qualities of the materials, equipment or supplies to be furnished, their conformity with the specifications, the purpose for which required and the terms of delivery.

The bidder must be prepared, if requested by the director of purchasing, to present evidence of experience, ability, financial standing, as well as a statement as to plant, machinery, trained personnel and capacity for the rendition of the service on which the vendor is bidding. Vendors must also be licensed to do business in Nassau County and New York State and have at least five years of experience in the maintenance and repair of electric pumps and motors and related equipment.

The procurement requirements establish sanctions for knowing and willful violations of the provisions of the procurement requirements, including disqualification from eligibility for an award of any contract. Failure to abide by mandatory instructions may be grounds for disqualification.

A mandatory bidders conference and walkthrough will be held on Tuesday, April 21, 2026, at 10:00 AM in the purchasing conference room at Nassau University Medical Center, followed by a visit to A. Holly Patterson ECF. All bidders must attend both locations to be eligible to bid.

Samples, when required, must be submitted strictly in accordance with instructions, otherwise the bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within five business days of the request. Samples must be furnished free of charge.

Objections to the terms of this sealed bid, once released in final form, or to the conduct of receipt, evaluation, or award of sealed bid must be presented in writing within ten calendar days of the release of this solicitation, or the date the objector knows or should have known the basis for its objection.

The bid notice states that the expected final delivery date is 04/30/2026.

The bid notice implies that qualification is based on being the actual manufacturer or a source specified on a source control or selected item drawing, as suitable technical data is not available for other sources.

The bid notice specifies various warranty terms, including a 1-year parts and labor warranty for steamers, a 3-year convection steamer door warranty, a 2-year limited parts and 1-year labor warranty for convection ovens, a 36-month parts and labor warranty for combi ovens for K12 schools, and a 3-year parts and labor warranty for heated cabinets and refrigerators. An additional 4-year compressor warranty is also mentioned for refrigerators.

The bid notice mentions pre-installation site surveys as a required item per location when purchasing specific equipment, with pricing based on mileage and additional charges potentially applying.

The response deadline is February 26, 2026, at 10:30 AM.

The hhs agency will make contract payments in accordance with chapter **** of the texas government code, commonly known as the texas prompt payment act.

The award will be made to the bidder whose response offers the best value to the state based on all factors considered, including price.

To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this ifb.