The City of Redding, California is seeking proposals from qualified medical providers to offer an employment physical program. The program aims to ensure quality medical screening for potential employees in accordance with state and federal laws. Proposals are due by 3:00 PM PT on Wednesday, May 27, 2026, and will be opened at the same time and date. The contract term is from July 1, 2026, through June 30, 2028, with options for renewal. Key responsibilities for providers include scheduling appointments within three working days, ensuring minimal wait times for applicants, providing a qualified medical director and staff, maintaining accurate medical records, and submitting monthly billing. Proposals will be evaluated based on factors including experience, knowledge of regulations, references, ability to provide services, understanding of the scope, cost-effectiveness, and convenience of location and hours. The award will be made to the responsible contractor presenting the best value to the city. Additional documents required include the original unbound proposal and a PDF copy on a USB drive, with the fee proposal in a separate sealed envelope. The deadline for submitting questions is 5:00 PM PT on Friday, May 15, 2026.
The bid proposals must be submitted to the City Clerk's 3rd floor office of the City of Redding prior to 3:00 p. m. PT, on Wednesday, May 27, 2026. Proposals received after this time and date will not be accepted or considered.
Payment will be issued to the successful consultant upon receipt of billing indicating the specific services provided, dates of service, place of service, etc. , and subject to the fee schedule as outlined in the consulting and professional services agreement. All correct, complete and undisputed invoices sent by contractor to city shall be paid within thirty 30 calendar days of receipt.
The award of the contract, if it is awarded, shall be made on the basis of availability of budgeted funds and to a responsible contractor who presents the best value to the city per Redding Municipal Code **** of best value may take into consideration additional elements beyond cost such as warranty, life cycle related costs, lead time, desired aesthetics, work experience as verified through references or work examples, vendor location, prior work with the city or other factors deemed relevant by the purchasing officer.
The City of Redding invites qualified medical providers also referred to as providers or proposers in this RFP to submit proposals to provide employment physicals. The proposal shall include, as a minimum, the following information: cover transmittal letter, brief resume of the principal of your firm, a description of the firm's experience, a declaration of the firm's ability and willingness to commit and maintain staffing, and a discussion of the primary factors you believe the City should consider in selecting your firm. Include all applicable certifications and or documentation regarding your firm's knowledge of local, state and federal regulations regarding safety compliance, employee health and safety, specifically, CalOSHA.
If a provider is unable to schedule and provide an exam within three working days of being requested to do so, the fees will be discounted 50%. If a provider is unable to schedule and provide a fit for duty or PR4 exam within three working days of being requested to do so, the City has the option to use an outside third party. If an applicant/employee waits more than one hour, from the time of actual appointment, before services are begun, the fees will be discounted 50%. If a provider fails to submit accurate, written results within 72 hours or extended time period as may be agreed upon by the City, the fee will be discounted 50%.
The cutoff date and time for receiving questions regarding this RFP is 5:00 p. m. PT, on Friday, May 15, 2026. All inquiries must be made in writing and may be submitted to the email address shown below.
