Rendering Government Bids & RFPs

Vendor payments are remitted via an electronic funds transfer eft program known as vendordirect. westchester county bureau of purchase supplies reserves the right to no award an rfq that has been posted on theempire state purchasing groups site if lower pricing has been obtained via another method.

All items delivered must be guaranteed against faulty materials and workmanship. all items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver within the specified time may be cause for cancellation of the order and or the removal of bidders name from bidders list. failure to deliver within the specified time may be cause for cancellation of the order and or the removal of bidders name from bidders list.

Bidders must certify the bid is made without collusion or fraud. the bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud

Proposals must be received in OregonBuys on or before the bid opening date and time specified in OregonBuys. The bid opening date is ****.

Proposals will be evaluated based on general qualifications (30 points), experience of key staff (10 points), project samples (60 points), and price (15 points). The highest ranking responsible proposer will be awarded the agreement.

Proposers must have a minimum of 2 years of experience providing the types of services described in the RFP and a minimum of 2 years of experience on at least 4 projects involving state or local government agencies. Proposers must also demonstrate proficiency in required software.

A pre-proposal conference will not be held.

Proposers must submit up to 6 project samples with references using Attachment D. These samples are not included in the proposal page limit.

Agency may reject a proposal if the proposer fails to substantially comply with RFP procedures, fails to meet responsibility requirements, has undisclosed delinquent debt, makes inappropriate contact with state representatives, or attempts to inappropriately influence the evaluation committee.

The total not-to-exceed (NTE) amount for the price agreements awarded must not exceed $250,000.

Proposals are due by 4 PM on August 12, 2026. Proposals received after that deadline will not be opened.

The award will be made to the proposer whose proposal conforms to the RFP and is most advantageous to the district, price and other factors considered. The letter of intent will be awarded to that proposer whose proposal conforms to the rfp and will be the most advantageous to district, price and other factors considered.

Firms must be qualified and have an established satisfactory record of performance for at least two years, with sufficient finances and structure to execute contract requirements. Firms must be engaged in supplying products or services rendered. Offers will only be considered from firms which have been engaged in the business of manufacturing or distributing the goods andor performing services described in this solicitation.

Questions are due by August 7, 2026. question deadline: 7 august 2026

Direct contact with the requesting department may result in vendor disqualification. Failure to provide requested information may also lead to disqualification. Direct contact with the requesting department may result in vendor disqualification.

Interested firms must be registered in the System for Award Management (SAM) database at www. ***. *. * to start doing business with the federal government.

Written responses must be received by the contracting office no later than 15 business days after the date of publication of this notice.

All work shall be completed within sixty (60) working days from the commencement date stated in the notice to proceed.

The town will make monthly progress payments based upon work performed. The town will retain five percent (5%) of each progress payment.

The guarantee obligation shall hold good for a period of one (1) year after the acceptance of the work by the town.

The town shall award the contract for the work to the lowest responsive, responsible bidder.

Bidders must be licensed contractors and must possess the appropriate licenses for the work bid upon. Contractors and subcontractors must be registered with the Department of Industrial Relations.

Contractor will pay the town the sum of **** for each and every working day of delay in completing the work beyond the contract time, as liquidated damages.

A mandatory pre-bid conference and site walk will be held on July 28, 2026, at 10:00 AM. Prospective bidders may not visit the site without making arrangements through the Parks Recreation Director.

Any bid protest must be submitted in writing to the Town's Clerk at least ten (10) working days before the original date set for the bid opening. Protests of a bid must be filed in writing not later than 5:00 p. m. on the fifth business day after the bid opening date.

Failure to meet bonding and insurance requirements within the allotted time shall be sufficient cause for rejection of bid. Failure to provide valid CARB CRC's may render the bid nonresponsive.

The estimated cost for the project is $45,****.