Lettering Government Bids & RFPs

Quotes are due Monday, July 20, 2026, at 11 a. m.

Progress payments will be made upon proof of delivery and availability of the items ordered and delivered to the installer.

Priority and/or higher ranking will be given to the lowest responsible quoter bidder that can perform this work on a more timely basis, within a range of 5% of total overall cost.

The village will not award a contract to anyone who cannot prove they have sufficient experience in this type of work and is financially ready, willing, and able to furnish and install the required equipment.

The village will not accept quotes or award a contract to anyone who cannot prove sufficient experience and financial readiness.

Bids are due by 1:00 PM on Wednesday, July 22, 2026. The vendor must be able to complete work within 14 days after receipt of a purchase order.

Invoices must include a detailed description of all completed work, labor hours, and material costs with markup. Documentation for materials over $100 must be provided. Payment is contingent on receiving certified payrolls.

Materials must be warranted against all defects and workmanship, including fading, for a minimum of 3 years.

The contract will be awarded to the responsible bidder whose bid provides the best value to the county, based on a scoring system that includes cost (40 points), location efficiency (30 points), security (20 points), and ability to complete work within 14 days (10 points).

Vendors must provide a minimum of 3 references from other law enforcement agencies for similar graphics packages. Qualified vendors are defined as manufacturers or authorized dealers/installers with at least three years of experience fabricating and installing similar vehicle graphics for local, county, or state police or fire agencies.

If the county determines that a successful bidder's workload prevents timely completion, the county may assign the job to a backup contractor. Repeated assignments to a backup contractor more than six times in a two-month period may result in contract termination.

Failure to include required forms at bid opening may result in the bid being considered unresponsive and rejected. Failure to provide an insurance certificate within five business days of award notice will result in the bid being rescinded.

Delivery is expected to be completed by the manufacturer's responsibility to keep a department representative apprised of progress, benchmarks of completion and expected delivery dates. it is the manufacturers responsibility to keep a department representative apprised of progress, benchmarks of completion and expected delivery dates.

Invoices must be submitted within 10 business days of completed service and comply with Commonwealth Department of Corrections practices for supplier payments. submit invoice to appropriate resource account within 10 business days of completed service

The Commonwealth reserves the right to award by item or on a total bid basis, whichever is deemed more advantageous to the Commonwealth. The commonwealth reserves the right to award by item or on a total bid basis, whichever is deemed more advantageous to the commonwealth.

The department has the right to request references, including name, addresses, and telephone numbers of similar work performed in the previous two years as proof of qualifications. he department has the right to request references name, addresses and telephone numbers of similar work performed in the previous two 2 years as proof of qualifications

Non-conforming items may be rejected at contractor expense. Nonconforming items may be rejected at contractor expensell.

If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award or allow the contractor to replace the product with a compliant product. if, after award, doc determines that a product poses a security threat, doc will either cancel the award of that product

Vendors must be registered in SAM and indicate their size and status (small business, 8a, hub zone, wosb, sdvosb, etc. ).