Lettering Government Bids & RFPs

Delivery is required within 30 days after receipt of order.

Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county offers payment via Electronic Funds Transfer (EFT) or check.

Awards may be made to the responsive and responsible bidders submitting the lowest priced bids. The county reserves the right to accept other than the lowest priced offer, waive any informality, or reject any or all bids.

Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their bid.

If a vendor fails to perform or otherwise breaches the PO terms and conditions, vendor may be listed as nonresponsible and may be ineligible for future contract awards.

Sample required with bid submission. The lettering is not required on samples.

Failure to respond to this RFB on any official forms included in this RFB may result in disqualification of a bid as nonresponsive. Any bid form which contains modifications, e. g. to units, omissions or erasures is illegible, conditional or unsigned may be rejected as nonresponsive.

The bid due date is July 17, 2026, at 2:00 p. m. Central Time.

Bids are due by July 29, 2026, no later than 2:00 PM CT.

HCTD shall pay the bidder, upon the submission of proper invoices, within thirty (30) days of receipt of a complete and correct invoice.

The objective of this RFB is to identify and award a contract to the vendor that can meet the bid requirements and offer quality goods or services at the lowest cost.

The bidder must be an established refiner, major representative, distributor, or dealer and able to provide satisfactory evidence of their ability to furnish products or services. The bidder must have operated continuously for a minimum of 3 years as an established company providing similar goods and services and provide at least five verifiable client references.

Questions and inquiries deadline is July 15, 2026, 3:00 PM CT.

Unauthorized modifications of specifications, forms or terms may render the bid invalid. Bids received after the deadline will be deemed late, nonresponsive and will not be considered. Emailed bids will not be accepted.

All floors must be complete, detailed, and ready for final commissioning walkthrough no later than September 21, 2026. Code signage regulatory, egress, and core ADA compliance may be fast-tracked and required onsite up to 7 calendar days prior to the standard floor installation start date.

Payment for a contract entered into as a result of this request will be made monthly upon receipt of the consultants billing statement and progress reports.

All signage and mounting equipment shall include the manufacturers standard commercial warranty. The warranty period shall begin upon complete installation and official acceptance of the signage or ninety 90 days from delivery, whichever occurs first. The vendor shall be responsible for all labor, travel, and shipping costs associated with replacing defective, faded, or incorrectly manufactured products during the warranty period.

Proposals will be evaluated based on firm experience, design qualifications, and municipal expertise (25%); quality, durability, and legibility of the proposed architectural signage system (25%); creativity, wayfinding innovation, and visual integration with building finishes (15%); demonstrated ability to meet rigid project schedule milestones and completion deadlines (15%); overall lifecycle value and component cost efficiency to the city (15%).

Proposals must include a firm profile and experience section, not exceeding one double-sided page, detailing the firm's overview, organizational structure, project team, financial overview, and at least three references for similar projects.

In case of default by the contractor, the city may cancel the contract or purchase order immediately and procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby.

Questions from respondents regarding this RFP must be submitted to the buyer, in writing, and must arrive in the office of purchasing no later than seven 7 city business days prior to the due date of the RFP.

Failure to do so may result in the proposal being declared nonresponsive and rejected. Failure of the successful vendor to accept these obligations may result in cancellation of the award.

Sealed bids must be received prior to 2:00 p. m. on Wednesday, July 22, 2026.

Invoices will be processed for payment when approved by the appropriate divisions project manager or designee. The county's payment of an invoice shall not constitute evidence of the county's acceptance of the vendor's performance.

Unless otherwise specified, the bidder agrees that the services furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable services.

Award will be based on low bid meeting qualifications and specifications. The procurement director shall be the sole judge of what is fair and reasonable.

Vendor must have been in business under the same FEIN number for the past two years and provide two references from clients for similar services within the past five years.

Nonconformance to bid conditions, such as services not delivered as per delivery date, may result in the bidder being found in default, and any and all reprocurement costs may be charged against the defaulting vendor.

A mandatory pre-bid meeting and site visit is scheduled for Wednesday, July 8, 2026, at the front entry gate of Bone Valley ATV Park.

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidder's expense.

Any bidder desiring to file a bid protest must do so by filing a written protest in the possession of the procurement division within three (3) working days of the notice of recommended award mailing date.

Failure to follow instructions could result in bid disqualification. Contacting county staff outside of designated procurement personnel may also be grounds for disqualification.

$70,****