Lettering Government Bids & RFPs

The bid notice states that the work must be completed by September 10, 2026, to accommodate the fall 2026 production schedule. The final delivery/pickup date is September 10, 2026.

The university is governed by the Tennessee Prompt Pay Act of ****, which allows 45 days for payment of invoices. It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of an undisputed invoice. A prompt payment discount will be considered in the award process when given for 30 days (e. g. , 1% net 30). Payment terms for less than thirty (30) days will not be considered and may cause the proposal to be considered noncompliant.

Bidders must provide a minimum 3-year warranty against paint peeling, cracking, or rust-through, and a 5-year warranty on vinyl adhesion and colorfastness.

An award for this bid shall be made to the lowest responsive and responsible bidder for all items considering the following: ability to perform, conformity to specifications, required submittals, company history/experience/references, vendor qualifications, and pricing.

Bidders must be duly authorized to do business and be in good standing under the laws of the state of Tennessee. They must also have all licenses, permits, and certificates required by federal and state laws for the performance of this contract. Additionally, bidders must provide a minimum of three years in business providing the commodity or service and be a certified installer for 3M or Avery Dennison graphics systems.

Proposers must raise and address all questions and/or concerns during the question and clarification period, with the deadline to submit questions being April 10, 2026, at 4:00 PM CT.

The bid deadline for submission is March 27, 2026, at 4:00 PM CT.

The City of Laredo has a 30-day payment term from the receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services.

The contract will be awarded to the lowest responsive responsible bidder, in accordance with the provisions of chapters 252 and 271 of the State of Texas Local Government Code.

Bidders are required to submit bids upon the condition that they shall thoroughly examine the specifications, schedule instructions, and other contract documents. They must also make all investigations necessary to thoroughly inform themselves regarding facilities and locations for delivery of materials and equipment.

The City of Laredo shall give written notice to the contractor supplier if the contractor does not provide materials in compliance with specifications and/or within the time schedule specified in the bid, or neglects or refuses to remove rejected materials, or makes an unauthorized assignment. Upon receiving written notification, the contractor must remedy the problem within ten calendar days, or the contract will be immediately canceled.

Samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense.

If any person contemplating submitting a bid is in doubt as to the true meaning of the specifications, they may submit a request for clarification in writing via email seven calendar days prior to the scheduled bid deadline.