Lettering Government Bids & RFPs

Completion is expected on or around September 1, 2026.

A 5-year warranty on parts and a 1-year warranty on onsite labor are required.

Award will be made to the lowest responsible and responsive bidder.

To be eligible for award, a prospective contractor must be responsible, possessing the necessary resources, a satisfactory record of performance and integrity, and be legally qualified to contract with the district.

Contractors who violate any portion of the contract will be considered in breach and subject to cancellation for cause. Contractors may be suspended or debarred from doing business with the district.

A mandatory site visit is scheduled for June 23, 2026, at 9 AM at the Fort Mill School District Office.

Do not submit bid samples or descriptive literature unless expressly requested.

To protest a solicitation, a protest must be submitted within fifteen days of the date the applicable solicitation document is issued. To protest an award, notice of intent to protest must be submitted within seven business days of the award notice posting, and the actual protest within fifteen days of the award notice posting.

Violation of restrictions on communications and donations, providing false information on certifications, or failing to comply with laws may result in disqualification, suspension, or debarment.

Payment terms are Net 30 days.

Quotes submitted by any other method such as paper responses, faxes and email submissions will not be considered.

The anticipated implementation date is November 1, 2026.

Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the payment address shown on the purchase order/contract. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last.

The submission requirements include 'Warranty'.

The evaluation criteria include compliance (10 weight), cost (25 weight), delivery and training (15 weight), experience (25 weight), and support (25 weight).

The county may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder/offeror to perform the services/furnish the goods and the bidder/offeror shall furnish to the county all such information and data for this purpose as may be requested. The county may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder/offeror to perform the services/furnish the goods and the bidder/offeror shall furnish to the county all such information and data for this purpose as may be requested.

In case of failure to deliver goods or services in accordance with the contract terms and conditions, the county, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. In case of failure to deliver goods or services in accordance with the contract terms and conditions, the county, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs.

Questions are due by June 15, 2026.

Failure to submit any of the required information may result in the bid being deemed nonresponsive. Failure to submit any of the required information may result in the bid being deemed nonresponsive.

Delivery is required 3 to 4 weeks after final product sample approval.

The Rhode Island Lottery reserves the right not to award a bid based solely on cost and may award a bid based on a combination of quality of product, services, and experience of the vendor, as well as participation in minority business enterprises MBE, woman business enterprises WBE, disability business enterprise DISBE, or veteran business enterprise VBE.

Vendors must include in their proposal that they are certified as MBE, WBE, DISBE or VBE to be considered. All vendors must include, with their bid, confirmation that they have registered as a state vendor on the state purchasing website www. ***. *. *

Failure to comply with any of the requirements of this sealed bid may result in disqualification.

Important: Provide a sample counter mat of equal quality with your sealed bid. Before the Rhode Island Lottery makes an award to the apparent successful bidder, that bidder may be required to submit a preproduction sample within of the request. Failure to timely submit a required preproduction sample that is satisfactory to the Rhode Island Lottery may result in that bidder not receiving the award.

Failure to comply with any of the requirements of this sealed bid may result in disqualification.