Food Preparation Government Bids & RFPs

The response deadline is July 14, 2026, at 2:00 PM Central Time.

All payments relating to this procurement will be made in accordance with the payment terms and conditions of the contract resulting from this RFP. All payments relating to this procurement will be made in accordance with the payment terms and conditions of the contract resulting from this rfp ref er to rfp attachment 6. 6. , pro forma contract, section c.

The contract will be awarded to the respondent deemed responsive and responsible who offers the best combination of attributes based on qualifications, experience, technical approach, and cost.

Respondents must demonstrate general qualifications, experience, technical qualifications, and submit a cost proposal. Specific requirements are detailed in RFP attachments 6. 2 and 6. 3.

A site visit will be held following the pre-response conference on May 13, 2026.

The end of the protest period is August 14, 2026.

Disqualification may result from unauthorized contact with state employees, failure to submit a response by the deadline, including pricing in the technical response, or submitting alternate contract terms.

The estimated maximum liability for the resulting contract is anticipated to be between $1,800,000 and $2,500,000 over a sixty (60) month term.

Proposal responses will only be received before the time and date indicated. The response deadline is August 13, 2026, at 02:00 PM CT.

LEISD utilizes purchase orders for payment. Vendors must be willing to accept purchase orders provided electronically via email. Work shall not begin until a purchase order has been issued. Payment will be made after all completed and required documentation (service reports and invoices) have been received.

All parts must have the minimum original manufacturer's warranty. Refrigeration systems require a one-year warranty on parts and labor, plus an additional 5-year warranty replacement only on the compressor. All products are guaranteed free from defects and faulty workmanship for a minimum of one year after final acceptance.

The district does not award contracts on pricing alone. The district reserves the right to award the contract to the proposer who offers the best value and is in the best interest of the district. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality (25 points), meeting district needs (25 points), past relationship (5 points), and Texas-based employment (5 points).

Offerors shall hold all necessary certifications and/or licenses to perform contract work within the specified cities in Texas. Copies of these certifications and/or licenses shall be included with the bid response. Vendors providing parts but not service are exempt from this requirement.

The district reserves the right to terminate any agreement for breach or default of the agreement by the vendor, including failure to meet schedules, deadlines, or delivery dates, or failure to make payments. The district also reserves the right to terminate for convenience.

Offerors are advised to familiarize themselves with existing conditions in the material and labor markets prior to submission of an offer. Offerors are strongly urged to make arrangements to visit and inspect the sites prior to proposing if the configuration, structure, condition, etc. , of the site will influence the proposal for contract performance.

Any proposal received later than the specified time shall be disqualified. Emailed and/or faxed submissions will not be accepted. Failure to provide required documentation, such as insurance certificates or W9 forms, may result in disqualification.

Proposals must be received no later than Friday, July 31, 2026, 5:00 PM PST. Proposal submissions must be received no later than: Friday, july 31, 2026 5:00 pm pst

Proposals will be evaluated using a weighted scoring system based on catering experience, quality and variety of food options, staffing and operational plan, pricing, and local business preference. he city intends to award a contract to the proposer receiving the highest total score.

Vendors must demonstrate experience providing catering services for large-scale outdoor festivals, concerts, or similar operations within the past five years, and provide company background, experience, references, an operations plan, menu options, and a pricing proposal. provide: company overview and historydescription of catering experienceexperience with largescale outdoor festivals, concerts, sporting events, or similar operations

Late submissions may not be considered. late submissions may not be considered.