This Request for Proposal (RFP) is for the Strausner Hall and Aley Hall Building Stair Replacement project at Casper College. Proposals are due by April 29, 2026, at 2:00 PM Mountain Time. A non-mandatory site visit is scheduled for April 20, 2026. The project involves the demolition and replacement of existing concrete stairs and landings. Key requirements include adherence to specifications, quality standards for concrete and reinforcement, and safety measures. The awarded bidder must provide proof of insurance and, if the proposal price exceeds $50,000, an executed contractor's performance and payment bond. Bidders are responsible for all costs associated with proposal preparation and site visits. The college reserves the right to accept or reject any or all proposals and is not obligated to select the lowest bid, but rather the proposal that offers the best value. Bids will be evaluated based on pricing, qualifications, quality of materials, reputation, experience, subcontracting plans, timeliness, and warranty. The estimated project start date is May 18, 2026, with substantial completion by July 31, 2026.
The bid proposal submission deadline is April 29, 2026, at 2:00 PM Mountain Time. The substantial completion date for the project is July 31, 2026.
The bid notice states that payments will be based on the bidder's successful completion of deliverables within the stated deadlines and upon the agency's written acceptance of those deliverables or services. Casper College prefers the AIA G702 format for payment applications. Final payment of 5% of the total contract amount will be made on the 41st day after the first notice of completion and acceptance of all work under the contract has been advertised.
The bid notice mentions that a copy of material and labor warranties must be included when applicable. The scope, coverage, and duration of the warranty offered for both materials and labor are also evaluation criteria.
The bid notice states that proposals will be evaluated based on pricing, specifications/qualifications, quality of materials, reputation, experience, subcontracting, timeliness, and warranty. The award will be based on what is deemed the best value for Casper College, and the bidder offering the lowest price may not necessarily be awarded the contract.
The bidder may be required to submit three letters of reference from past projects similar to the work described in the RFP, completed within the last three years. The bidder is responsible for securing and paying for all applicable federal, state, and local licenses and/or permits required for the work.
The bid notice states that if a proposal is accepted and the bidder fails to furnish the agreed-upon services, the bidder may be disqualified from future consideration. Violation of anti-discrimination certifications may constitute a material breach of contract, resulting in contract cancellation, termination, or suspension.
A non-mandatory pre-proposal meeting and job walk will be held on April 20, 2026, at 2:00 PM Mountain Time. While attendance is not mandatory, it is strongly recommended that bidders visit the job sites before submitting their bids.
The last date for clarification inquiries is April 22, 2026, at 2:00 PM Mountain Time. Questions received after this deadline will not be considered.
