AI helper
This Request for Proposal (RFP) from Brazosport College seeks qualified vendors to provide professional video production services and hands-on, skill-based training for college employees. The goal is to enhance the college's ability to produce high-quality video content for social media, marketing, and institutional communication platforms, while also strengthening internal capacity through training. The contract will be for an initial one-year term with the possibility of four additional one-year renewals. Proposals can be submitted electronically or manually. A non-mandatory pre-proposal meeting will be held via Zoom. All inquiries must be submitted in writing through the electronic procurement system or to the Purchasing Manager. The RFP includes detailed deliverables for employee training (Year 1: Content Capture, Year 2: Postproduction/Editing) and anticipated video production services (marketing campaign videos, stock footage, ceremony videos, story-driven feature videos, event recaps, podcast editing). Ownership of all produced video content will belong to Brazosport College. Vendors are responsible for securing all necessary rights and licenses for third-party materials. Raw footage must be delivered in full and organized. All content must align with Brazosport College brand standards. Proposals must include an executive summary, company background, project approach, training approach, project team qualifications, portfolio, equipment capabilities, timeline availability, references, and a pricing proposal. Required response documents include the proposal pricing form, proof of insurance, Company W9, conflict of interest questionnaire, felony conviction notification, and collusion certificate. Proposals are limited to 30 pages, excluding cover letter, appendices, and required attachments. The evaluation criteria include company experience, portfolio quality, approach, training approach, pricing, and references, with a total of 100 points.
The bid due date is Wednesday, May 20, 2026, by 2 pm.
Proposals will be evaluated based on company experience and qualifications (15 points), quality of portfolio/previous work samples (25 points), proposed approach and methodology (10 points), training approach for BC employees (10 points), pricing (30 points), and references (10 points), for a total of 100 points.
To be considered a responsive offer, proposals must include an executive summary, company background and relevant experience, project approach and methodology, training approach for BC employees, project team qualifications, portfolio work samples, equipment technical capabilities, timeline availability, references, and a pricing proposal. Required response documents include the proposal pricing form, proof of insurance, Company W9, conflict of interest questionnaire, felony conviction notification, and collusion certificate.
A non-mandatory pre-proposal meeting will be held via Zoom to review the requirements of this request for proposal and provide an opportunity for vendors to ask questions.
