The City of Southfield is seeking bids for interior and exterior window cleaning services for 23 separate buildings. Companies must have at least 3 years of business experience and similar service experience. Bids must be submitted electronically to www. ***. *. * by the due date and time. Questions must be submitted in writing by May 27, 2026. The contract will be for one year with an option for two additional one-year extensions. The successful bidder will be required to enter into a contract and provide acceptable insurance. A pre-cleaning inspection and written documentation of any glass damage are required. All cleaning products and work are subject to inspection and approval. Bidders are responsible for any damages to the facility resulting from the cleaning process. A contractor dress code is specified. Pricing should be submitted using the provided spreadsheet, including a grand total for the first year and optional extensions. Insurance requirements include Commercial General Liability, Automobile Liability, and Workers Compensation. The contract may be terminated for cause with 24-hour notice or without cause with 30 days' written notice.
The bid must be electronically uploaded to the www. ***. *. * website by the due date and time, which is June 10, 2026, at 11:00 local time. The bid notice states, bids must be electronically uploaded to the mitn www. ***. *. * website by the due date and time.
The City agrees to pay the contractor at the rates set forth within Exhibit A upon proper performance of the services and receipt of an accurate invoice. Payment will be made within thirty (30) days of receipt of the invoice. The bid notice states, Payment will be made within thirty 30 days of receipt of the invoice.
The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the City. The bid notice states, The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract or fails to conform to such inspections, tests, or approvals conducted by the city, as determined by the city.
The City reserves the right to award to other than the low bidder, should it be deemed in its best interests. The bid notice states, The city reserves the right to reject any and all bids, to waive any irregularity in any bid, to split awards by items or lots unless otherwise stipulated either in the specifications or by the bidder or to award to other than the low bidder, should any of the foregoing be deemed in its best interests.
Companies responding to this solicitation must have been in business under the same company name for a minimum of 3 years, have a minimum of 3 years of experience performing this service on a comparable scope, and must be able to provide 3 references of companies for which your organization is currently providing similar services. The bid notice states, Companies responding to this solicitation must meet the following criteria. 5. 1. have been in business under the same company name for a minimum of 3 years. 5. 2. have a minimum of 3 years of experience performing this service on a scope comparable to this contract. 5. 3. must be able to provide 3 references of companies for which your organization is currently providing similar services.
If a bidder fails to formally acknowledge and accept a purchase order or to execute the contract within ten (10) working days after notification, the deposit, if any, may be forfeited as liquidated damages. For failure to deliver or perform in accord with the accepted bid, the City may consider the contractor in default and take steps to protect the City's interest. The bid notice states, 12. failure to enter into contract: if a bidder fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages. 13. to comply: for failure to deliver or perform in accord with the accepted bid, the city may consider the contractor in default and take steps to protect the citys interest.
Bidders will be held to have inspected each building to determine the conditions under which they will be expected to perform. It is the responsibility of each bidder to visit each building location to visually inspect and fully inform themselves of the amount and size of windows, the total surface area of windows to be cleaned and the materials and labor required to complete the project. The bid notice states, Bidders will be held to have inspected each building to determine the conditions under which they will be expected to perform. It is the responsibility of each bidder to visit each building location to visually inspect and fully inform themselves of the amount and size of windows, the total surface area of windows to be cleaned and the materials and labor required to complete the project.
The City reserves the right to reject any and all bids, to waive any irregularity in any bid, or to award to other than the low bidder. Failure to enter into a contract within ten working days after notification may result in forfeiture of the deposit. The bid notice states, The city reserves the right to reject any and all bids, to waive any irregularity in any bid. . . or to award to other than the low bidder, should any of the foregoing be deemed in its best interests. 12. failure to enter into contract: if a bidder fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages.
