This is a public tender notice from the Orange County Superintendent of Schools for the renewal, maintenance, and support of a Darktrace network subscription. Bids are due by April 7, 2026, at 2:00 PM PDT. All bids must conform to the bid documents. Questions regarding the bid requirements should be directed to Tristan Mejias at ***@***. *. * by March 30, 2026, at 11:00 AM PDT. The Orange County Superintendent of Schools reserves the right to accept or reject any or all bids. Bidders are required to submit specific documents with their bid response, including the bid form, price sheet, noncollusion declaration, and various certifications. Bidders must be authorized Darktrace partners with elite or premier status. Delivery is to the Orange County Department of Education at 200 Kalmus Drive, Costa Mesa, California **** terms are net 30 days. The successful bidder will be required to furnish certificates and endorsements evidencing required insurance and secure payment for all employees. The contract may be terminated for cause or convenience. The bid documents and submitted responses become the property of the superintendent and are subject to public record. Participation by other school districts is permitted under the same terms and conditions.
The bid due date is April 7, 2026, at 2:00:00 p. m. PDT sharp. Delivery shall be FOB delivery point, including all delivery and/or installation charges to the Orange County Department of Education, 200 Kalmus Drive, Costa Mesa, California ****.
The superintendent's terms are net 30 days. Payment for equipment, materials, and supplies may be invoiced after actual delivery per the terms and conditions set forth on the superintendent's purchase order.
Bidders are to provide a statement of warranty for all applicable components/products bid and information on the availability of parts, both during warranty and upon warranty expiration. Bidders shall guarantee all products to be free of defects. Should any trouble develop during the warranty period due to defective materials or faulty workmanship, the vendor shall furnish all labor, materials, time, and transportation to correct the trouble without cost to the superintendent.
The award of the contract, if made by the superintendent, will be to the one of the three lowest responsive and responsible bidders. The superintendent reserves the right to select the bidder which in its opinion will best serve the needs of the Orange County Superintendent of Schools.
In selecting the lowest responsive and responsible bidder, consideration will be given not only to the financial standing but also to the general competency of the bidder for the performance of the project. By submitting a bid, each bidder agrees that the superintendent, in determining the successful bidder and its eligibility for the award, may consider the bidder's experience and facilities, conduct and performance under other contracts, financial condition, reputation in the industry, and other factors which could affect the bidder's performance of the project. The vendor must be an authorized Darktrace partner with elite or premier status.
If the work is not completed in accordance with the agreement, it is understood that the superintendent will suffer damage. In accordance with government code section ****, it is agreed that the contractor shall pay to the superintendent as fixed and liquidated damages, and not as a penalty, the sum of two hundred dollars (****) for each calendar day of delay until work is completed and accepted. Failure to abide with the conditions set forth in the drug-free workplace act could result in penalties including termination of the agreement or suspension of payment thereunder.
At its own expense and prior to submitting its bid, each bidder shall examine all documents relating to the project, visit the site and determine the local conditions which may in any way affect the performance of the work.
The bidder may offer any material or products which shall be substantially equal to that so indicated or specifically provided; however, the bidder shall furnish samples and/or full descriptive information covering the product bid on, properly marked showing item number and page number on each sample or description upon request.
All bidders are required to send in any questions or comments in writing regarding this project by email to tristan mejias at ***@***. *. * no later than 11:00:00 a. m. PDT, March 30, 2026.
