The City of Cedar Park is seeking proposals for comprehensive third-party administrative services for Flexible Spending Accounts (FSA) with carryover, Limited Purpose FSA (LPFSA), Dependent Care Assistance Programs (DCAP), and COBRA administration. Key objectives include regulatory compliance, seamless integration with Workday, enhanced user experience, administrative efficiency, superior service delivery, and fiscal transparency. The effective date for new services is January 1, 2027. Proposals are due electronically on July 10, 2026, at 2:00 PM Central. Questions are due by June 30, 2026. The evaluation criteria include experience (25%), vendor's ability to perform (35%), and price (40%).
Proposals must be received at City of Cedar Park Finance Department at or before 2:00 PM Central CT on July 10, 2026. Proposals must be received at City of Cedar Park Finance Department at or before 2:00 pm central ct on july 10, 2026.
Undisputed payments will be submitted to proposer within thirty 30 days from receipt of original invoice. Undisputed payments will be submitted to proposer within thirty 30 days from receipt of original invoice.
Proposal responses will be graded on experience (25%), City of Cedar Park's evaluation of vendors ability to perform (35%), and price (40%). Proposal responses will be graded on the following criteria: experience 25 points city of cedar parks evaluation of vendors ability to perform 35 points price 40 points
Proposals are sought from qualified firms. The city is seeking proposals from qualified firms to provide comprehensive thirdparty administrative services
If the successful proposer fails to fulfill contract terms, the city may purchase services on the open market and charge the proposer the difference, deduct charges, or terminate the contract without penalty. If, at any time, the successful proposer fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this rfp, or any contract awarded and entered pursuant thereto, the city reserves the right to: purchase third party administration: fsa, lpfsa, dcap, and cobra services services on the open market and charge proposer the difference between its contract price and new contractors pricededuct charges from the successful proposer the difference between its contract price and new contractors priceterminate any awarded contract without penalty on the city, by furnishing written notice of termination to proposer, and select another proposer and award a contract to its proposer pursuant to the terms thereof.
Questions deadline is June 30, 2026, at 5:00 PM. Question deadline is june 30, 2026 at 5: 00 pm.
Failure to sign and return the proposal response form may result in immediate disqualification. Noncompliance with provisions regarding questions may result in rejection. Important failure to sign and return this form may result in immediate disqualification.
