Travis County is seeking proposals for the purchase of up to three new helicopters for its Star Flight program, with an option for a fourth. The procurement includes identifying trade-in allowances for existing helicopters and parts. Proposals must meet specific mission capabilities for EMS, law enforcement, search and rescue, and aerial fire suppression. Key requirements include aircraft performance, cabin configuration, initial cost, operating/maintenance costs, and warranty provisions. Submissions are due by a specified date and time, with electronic submission strongly encouraged. Late proposals will not be considered. A performance bond is required. The contract award is anticipated in October 2026.
The first aircraft delivery is to take place no later than the 4th quarter of 2027. Subsequent aircraft deliveries will follow at 60-day intervals. The first aircraft delivery is to take place no later than nlt 4th quarter of 2027.
Travis County pays by ACH/EFT or check upon satisfactory delivery and acceptance of items and submission of a correct and complete invoice. The payment structure can vary and is subject to negotiation. county pays by acheft or check upon satisfactory delivery and acceptance of items and contractors submission of a correct and complete invoice
Warranties for aircraft and components must be the maximum granted by the manufacturer, with airframes, engine components, and modifications warranted for not less than 36 months or **** hours without proration. The airframes, engine components and all modifications shall be warranted against defects in material and workmanship for not less than thirtysix 36 months or **** hours without proration.
The award will be made to the responsible respondent whose proposal is determined to be the best evaluated offer, considering the relative importance of price and other evaluation factors, including aviation, cabin, initial cost, operating/maintenance cost, and general contract terms. The award of the contract shall be made to the responsible respondent, whose proposal is determined to be the best evaluated offer resulting from negotiation, taking into consideration the relative importance of price and other evaluation factors set forth herein.
Respondents must be qualified vendors capable of providing aircraft that meet the specified requirements. Financial information, legal history, and customer references will be evaluated. Travis county will consider proposals from all responsible respondents.
Liquidated damages apply for delays. For minor events, $100 per day per helicopter for each day of delay. For major events, $200,000 per major event if TBO is reached before delivery under specific circumstances. if contractor fails to deliver the three initial helicopters in an acceptable condition in compliance with the contract within 365 calendar days after execution of the contract by county, contractor shall pay county 100 per day per helicopter for each day of delay as liquidated damages
A pre-award inspection of respondent facilities and equipment may be conducted. For trade-in aircraft, inspection is available by contacting Jerry Jones. espondent agrees to allow all reasonable requests for inspection of such facilities with two 2 business days advance notice.
Protests after award must be submitted within ten 10 business days after award by Commissioners Court. protests after award must be submitted within ten 10 business days after award by commissioners court.
Contacting individuals other than the listed points of contact, failing to submit all required documentation, or failing to allow a pre-award inspection may result in disqualification. any other contact may disqualify the response from consideration for award.
