Vendor Government Bids & RFPs

The conference workshop dates are Tuesday, January 27 – Thursday, January 29, 2026. Hotel room check-in on Monday, January 26, 2026, and hotel room checkout on Friday, January 30, 2026.

Each employee will make their own lodging reservations using the room block name and pay for lodging rate using their government issued travel card or private credit card. The card will not be charged until the day of checkout. Lodging will not be paid for through the purchase order payment process.

The hotel provided equipment must be in good working order for the duration of the meeting. If the equipment fails, the hotel is responsible for immediately resolving the issue and providing working equipment e. g. , fix or replace.

The hotel and meeting facility shall meet the following requirements: be in a secure location and all guest rooms shall have interior entry. entrance doors that are not manned by hotel personnel are locked for security. be on the federal emergency management agency fema list of approved hotels and motels for federal travelers https:apps. usfa. fema. govhotel or provide certification that it offers the minimum level of fire safety by 1 having at least one, singlestation, hardwired smoke alarm in each guest room and 2 each room having additional protection provided by an automatic fire sprinkler system, if the building is four or more stories tall. compliant with the requirements of the americans with disabilities act ada 42 **** et seq. throughout the event. the hotelmeeting facility must be in the indianapolis, in area. sleeping room block and meeting space must be located on the same premise. the hotel must have at least three eating facilities within a fiveminute walk for lunch break.

If the employee does not cancel within the cancellation period, the employee is responsible for paying any cancellation fee and it will not be paid by usda through a resultant contract for the services defined in this statement of work. The cancellation period shall not exceed three calendar days prior to arrival.

The bid notice states that the deadline for submitting questions is January 9, 2026, at **** pm.

The notice states that interested entities should respond with their business name including unique entity id sam. gov business type, socio economic status e. g. , veteran owned, woman owned, disadvantaged small business, 8 a, etc. , and person of contact including telephone number email address. capability statement and summary of previous experience providing these types of services for the veterans health administration or other similar facilities. available contract vehicles gsa fss, etc. for use by department of va include applicable naics brief summary of categories of services that your company can cannot provide. certification s licenses for meeting the local requirements to provide these services at the dc vamc if applicable confirmation that your organization has the capability expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: do you intend to self perform this effort if you are located outside the immediate area, how will you self perform or do you intend to subcontract work under this contract if you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting

The notice states that initial inspection: a thorough inspection and comprehensive lookover are required post award. the contracting officer and contracting officer representative shall establish the date. this shall include site visits, review of all pertinent data and paperwork and interviews with key personnel in charge of equipment.