The District of Columbia Courts is seeking a cloud-hosted, configurable Commercial Off-The-Shelf (COTS) legal case and document management system. The scope includes software, licenses, warranties, installation, document migration, implementation, onsite post-implementation support, training, and ongoing maintenance and support. Proposals must be submitted electronically by email by April 24, 2026, at 11:00 AM EST. Questions regarding the solicitation are due by April 13, 2026. SAM registration is required for award. The contract will be a single firm-fixed-price contract with a base year and four option years. Evaluation will be based on technical approach, experience and qualifications, and past performance and customer service, with price being a significant factor.
The deadline for proposal submission is Friday, April 24, 2026, at 11:00 AM EST. The email subject line must state: Proposal for ****.
The bid notice states that invoices and payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP) system. Payment will be made upon completion and acceptance of the work as specified in the contract. Specific payment percentages for deliverables are outlined in Section G. 5.
The bid notice specifies that software licenses, documentation, and warranties are part of the required services. The contractor must provide necessary software, licenses, and warranties as part of the legal case and document management system.
The award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the courts, considering price, technical approach, experience and qualifications, and past performance and customer service.
To be considered responsible, a prospective contractor must have financial resources adequate to perform the contract, the ability to comply with delivery schedules, a satisfactory record of performance, the necessary organization and technical skills, compliance with applicable laws and regulations, and adequate equipment and facilities.
The bid notice does not explicitly detail specific penalties for non-performance. However, it does mention that if services do not conform to contract requirements, the courts may require the contractor to perform services again, reduce the contract price, or terminate the contract for default.
The bid notice states that no preproposal conference is planned, and it does not mention any requirement or option for a site visit.
The bid notice does not mention any requirement for sample submission.
Any aggrieved interested party may protest this solicitation, award, or proposed contract award in accordance with Chapter 8 of the Procurement Guidelines of the District of Columbia Courts. Protests must be filed in writing with the contracting officer within ten (10) working days after the basis of the protest is known or should have been known.