Vendor Government Bids & RFPs

Responses must be received by August 14, 2026, 10:30 am Central Time.

Payment will be made in accordance with the pricing provided on Exhibit C. Invoices must include the contract or purchase order number and describe work completed in detail. HHS agency must acknowledge satisfactory performance before approving payment.

Award will be made to the bidder who provides the best value to the state, considering meeting or exceeding requirements, ability to meet performance delivery, and price.

The bidder shall have at least three years of relevant experience. Personnel assigned must have at least two years of relevant experience, be at least 18 years of age, and be fully trained. A minimum of three verifiable references are required.

Questions or clarifications submission deadline is July 31, 2026, 5:00 pm Central Time.

Submitting exceptions to the IFB, including assumptions, could result in disqualification. Failure to comply with communication restrictions or submission requirements may also lead to disqualification.

The historical spend for the same or similar services was $18,990 for a one-year period.

The deadline for TMD to receive bids is 1:00 PM CT on 08/11/2026.

Texas Government Code Chapter ****, the Prompt Payment Act, will govern payment and accrual of interest on any overdue payments. Tmd recommends electronic funds transfer (EFT) for payments.

The contract includes warranty provisions as part of the best value evaluation criteria. Specific warranty call response time is referenced in Uniform General Conditions and Supplementals Attachment G. 5.

TMD will evaluate responses based on the best value standard, considering price, compliance with specifications, quality, reliability, delivery timeframe, and indicators of probable performance.

Respondents must provide evidence of financial resources and ability to perform, including at least one rating from organizations like Dun & Bradstreet. Past performance and references are also considered.

If contractor fails to comply with contract terms, TMD may withhold payment. If noncompliance results in TMD purchasing goods or services from another entity, those costs will be deducted from contractor payment.

A mandatory site visit will be held on 07/14/2026 and 07/15/2026 at 10:00 AM. Failure to attend one of the two site visits will result in disqualification.

The last day to submit written questions for clarification to TMD is 07/21/2026 at 4:00 PM CST.

Failure to attend a mandatory site visit, failure to sign the document, making false statements, or not submitting required financial ratings will result in disqualification.

Bids are due by Tuesday, August 18, 2026, at 3:00 PM. Delivery of the equipment is to the Orange County Department of Parks and Recreation.

Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county typically offers 30 days for public improvement projects and 60 days for all other contracts, with options for EFT/ACH or check.

The standard manufacturer warranty is for one (1) full year, covering all specified major structural components for five (5) years.

The award will be made on a best value basis, meaning the lowest price may not be the determining factor. Criteria include cost (80 points) and equipment availability (20 points).

Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authority/incorporation/partnership/DBA, etc. with their bid.

If a vendor fails to perform or otherwise breaches the PO terms and conditions, they may be listed as non-responsible and ineligible for future contract awards.

A pre-bid conference and site visit is mentioned as applicable not applicable and attendance is strongly recommended. The county shall not be liable for issues arising from failure to attend.

Questions must be submitted by Wednesday, August 5, 2026, at 3:00 PM. Questions received after this time may not be addressed.

Bids may be deemed nonresponsive if specifications or bid forms are altered, if illegible, conditional, or unsigned. Failure to respond on official forms may result in disqualification.