Engage Government Bids & RFPs

The deadline for proposal submittal is April 2nd, 2026, at 12:00 PM noon. Specific task deadlines are outlined in Appendix A, such as the Existing Conditions Assessment by 9/11/2026, Draft Plan Submittal by 12/11/2026, NEPA Submittal by 3/5/2027, Final Plan Draft Submittal by 6/4/2027, Final Plan Final Submittal by 8/20/2027, and Final Plan Adoption by 10/8/2027.

The contract shall be structured as a cost-reimbursable agreement with a not-to-exceed amount. Reimbursements shall be based solely on actual, documented, and allowable costs in accordance with 2 CFR Part 200 and FHWA requirements. Invoices shall include detailed labor hours, billing rates, and itemized direct expenses. Payments shall not be based on percentage-of-completion or lump-sum milestones. Monthly reimbursements will be processed after receiving reimbursement from FHWA.

Consultants' proposals will be evaluated by the City's Advisory Committee based on a scoring rubric totaling 100 points: Technical Expertise/Project Understanding (30 points), Relevant Project Experience (20 points), SS4A Federal Grant Experience (20 points), Schedule/Workload Capacity (20 points), and Public Engagement/Stakeholder Coordination (10 points).

Firms or teams of firms must have a capable and demonstrable background in traffic planning and engineering. They must be prequalified by MaineDOT in specific categories, be familiar with administering US DOT grant programs including the SS4A grant, and have sufficient resources. Specific prequalified categories include Public Engagement Methods, Regional Planning Studies, Planning/Feasibility Studies, Intelligent Transportation Systems, and various design and data analysis categories.

The RFP mentions a section on Misconduct which asks to list citations or notices of violation issued to the organization or employees in the last five years for labor law, environmental law, or safety law violations, as well as any proposed or pending litigations or unresolved claims. However, specific penalty clauses for project delays or non-performance are not explicitly detailed in the provided text.

Questions regarding this RFP shall be submitted no later than 12:00 PM noon on March 18th, 2026. All questions and answers shall be posted to the city's website by 12:00 PM noon on March 26th, 2026.

The bid notice states that proposals are due by May 12, 2026, by 11:00 am ET. The contract term is one base year plus four option years.

The bid notice states that USAC will pay invoices submitted in accordance with section 6 of the USAC standard terms and conditions within thirty 30 calendar days of receipt of invoice, provided the services and/or deliverables have been delivered and accepted by USAC.

The bid notice states that USAC will award a single contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to USAC, price and other factors considered. The evaluation factors are technical, past performance, and price.

The bid notice states that USAC will only award contracts to responsible offerors. USAC will make a responsibility determination based on any available information, including information submitted in an offeror's proposal, considering factors such as sufficient resources, satisfactory record of performance, integrity, business ethics, accounting systems, internal controls, quality assurance processes, organizational structure, experience, facilities, technical and personnel resources, and exclusion from government contracting.

The bid notice states that if any of the services do not conform to the requirements set forth in the contract, USAC may require the contractor to perform the services again in conformance with those requirements and at no additional cost to USAC.

The bid notice mentions that contractor staff may be required to be in the USAC office at least two days per week and that contract kickoff meetings and other in-person meetings will be held at USAC headquarters or other reasonable locations designated by USAC.

The bid notice does not mention any requirement for sample submission.

The bid notice states that contractor must submit all claims or other disputes to the procurement specialist and USAC general counsel for informal resolution prior to initiating any action in the courts and must work with USAC in good faith to resolve any disputed issues. If any disputed issue by contractor is not resolved after thirty 30 calendar days of good faith attempts to resolve it, contractor may instigate legal proceedings.

White papers will be accepted until 5:00 PM Eastern Standard Time (EST) on December 31, 2030, but it is less likely that funding will be available in each respective fiscal year after the suggested submission dates: FY26 by 8 Apr 2026, FY27 by 30 Sep 2026, FY28 by 30 Sep 2027, FY29 by 30 Sep 2028, and FY30 by 30 Sep 2029. The ARA will close on December 31, 2030.

White papers and proposals will be evaluated based on overall scientific and technical merit, openness, data rights and potential impact of the solution, related experience, and reasonableness and realism of proposed costs and fees.

All qualified offerors who meet the requirements of this ARA may apply. Specific requirements regarding foreign ownership, control or influence (FOCI) mitigation plans, and non-US citizens working on contracts are detailed.

The total funding for this ARA is approximately $460 million. Individual awards will not normally exceed 60 months with dollar amounts normally ranging from $10 million to $50 million, with the potential to award contracts up to $99 million in ceiling value.