Offline Government Bids & RFPs

All equipment must be covered by the manufacturers warranty. all equipment must be covered by the manufacturers warranty.

Offers will be ranked lowest to highest according to price if technically acceptable. lowest price technically acceptable offers will be ranked lowest to highest according to price.

Vendors must have SAM NAICS code **** representation. must have sam naics code **** representation in order to be considered

All work, including final testing and deliverables, must be completed no later than 365 days from award. Phase I milestone shall be completed within thirty (30) days from contract award.

Payment will be made for the actual services performed at the applicable contract unit price. Invoices can be mailed or emailed to the specified addresses.

The contractor shall warrant all work performed to be free from defects in programming, logic, and configuration for a period of one (1) year from the date of final system acceptance by the government.

The government will award a contract to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the government, price and other factors considered. Evaluation factors are technical, price, and past performance.

The contractor must demonstrate expertise in controls systems in a multi-vendor LONWORKS environment. Niagara N4 certification is required. Technical capability includes demonstrated experience migrating proprietary Niagara platforms to open native platforms and specific experience with Distech/Honeywell LON integrations. Past performance requires recent and relevant experience performing similar central plant control migrations.

Contact the technical point of contact (TPOC) to arrange a site visit if necessary. No site visits will be permitted after a solicitation closes.

Failure to ensure quote submission meets all requirements, complete the mandatory solicitation survey, or provide sufficient documentation for evaluation may result in quotes being deemed nonresponsive and removed from consideration.

The estimated total value is $19,000,****.

Submittals will be accepted until 3:00 PM on September 4, 2026. Respondents shall be responsible for delivery of the submittal to the Purchasing Department before the due date and time.

The city's standard payment terms are Net 30, meaning payment is due in 30 days upon receipt and acceptance of items ordered and a valid invoice.

The contractor shall warrant that all items/services shall conform to the proposed specifications and be free from defects in material, workmanship, and title for a period of not less than twelve (12) months beginning with the date of acceptance.

Proposals will be evaluated and ranked based on functional requirements (30%), technical integration (25%), security compliance (20%), cost (15%), and references/experience (10%). The city reserves the right to select the proposal that is determined to be in the best public interest.

Vendors must be experienced and qualified, demonstrating adequate financial resources, ability to comply with delivery schedules, satisfactory records of performance and integrity, and otherwise be qualified and eligible for an award.

The document does not explicitly detail penalties for specific breaches, but it does mention that failure to comply with certain requirements, such as insurance or cure notices, can lead to contract termination or other remedies available at law or in equity.

An optional pre-proposal meeting will be held virtually on August 6, 2026, at 10:00 AM Central Time.

The document does not explicitly require sample submissions as part of the initial proposal, but it does request a sample printed citation and examples of how photos or GPS coordinates are stamped onto records.

The document does not specify a deadline for challenges or objections to the RFP itself, but questions regarding the solicitation should be directed in writing by August 14, 2026.

Proposers not adhering to submission instructions may be disqualified. Nonresponsive proposals, including those not timely submitted or failing to meet material terms and conditions, will not be considered.

All proposals must be received by August 11, 2026, 4:00 PM EST. All proposals must be received by the deadline stated below. Late or incomplete submissions will not be accepted.

Payment will be upon final acceptance of product and submittal of an invoice to the college, by the contractor on a net 30 basis unless discount terms are offered. Payment will be upon final acceptance of product and submittal of an invoice to the college, by the contractor on a net 30 basis unless discount terms are offered.

Warranty and support are part of the evaluation criteria, with a 15% weight. Warranty and support 15

Proposals will be evaluated based on equipment capabilities (20%), vendor experience and references (15%), warranty and support (15%), delivery timeline (25%), and pricing and value (25%). Evaluation criteria Criteria percent Equipment capabilities and expandability 20 Vendor experience and references 15 Warranty and support 15 Delivery timeline 25 Pricing and value 25

Vendors should demonstrate experience supplying manufacturing equipment to educational institutions, ability to provide installation and training support, availability of technical service and replacement parts, and experience with HAAS automation integration or collaborative robotics systems. Vendors should demonstrate: Experience supplying manufacturing equipment to educational institutions Ability to provide installation and training support Availability of technical service and replacement parts Experience with HAAS automation integration or collaborative robotics systems

Failure to comply with question submission deadlines may result in disqualification. Incomplete submissions or those that do not adhere to the required format may not be considered. Questions received after the deadline will not be considered, and failure to comply may result in disqualification.