The City of Westland is seeking proposals for professional services related to the repair of the ice arena compressor system. The scope of work includes repairing one Vilter 454xl compressor, with specific parts and installation labor to be completed by August 7, 2026. The city also intends to retain the awarded contractor for the repair of the second compressor in 2027. A mandatory pre-bid meeting is scheduled for May 6, 2026, at 1:00 p. m. at the Mike Modano Ice Arena. All inquiries and questions must be submitted in writing to the City Controller, Devin Adams, via email at ***@***. *. * by 4:00 p. m. on May 13, 2026. Proposals can be submitted sealed or electronically and are due by May 20, 2026, at 10:00 a. m. Late filings will not be accepted. The city reserves the right to conduct a qualifications-based selection process, considering factors beyond just cost, including experience, qualifications, capacity, methodology, comparable projects, cost, and past performance. Vendors must disclose any substantial interest held by city officials or employees in their business. Three references are required. Payment terms indicate approximately 30 days from receipt of invoice for awarded bidders.
The labor associated with the compressor repair must be completed by August 7, 2026.
Awarded bidders should allow for approximately 30 days from receipt of invoice to receive payment from the City of Westland.
The proposal award will not be based solely upon cost, but will be evaluated based upon criteria formulated around the most important features of services, of which experience, references, capacity, and scheduling may be overriding factors.
Proposers shall demonstrate competence, experience, and financial capability to carry out the terms of this contract. The city will require proof of these qualifications.
A pre-bid meeting is scheduled for all prospective respondents on May 6, 2026, at 1:00 p. m. at the Mike Modano Ice Arena.
All inquiries, questions, etc. concerning the RFP shall be forwarded to the City Controller, Devin Adams, via email at ***@***. *. * questions must be in writing and must be received by 4:00 p. m. on May 13, 2026.