Invitation for Bids (IFB) for a tubular embroidery machine with a 10-inch touch screen control panel for Vernon State Hospital. The machine should have 15 needles and 4 heads, and include an Otto Cap Kit, Hoopmade subscription, starter kit, Chroma Inspire digitizing software, and one day of onsite training. Bids are due July 7, 2026, at 10:30 AM Central Time. The historical monetary value for similar goods/services was $34,538. 98. The contract term is from the date of award until August 31, 2026, with a potential one-year extension. Evaluation criteria include meeting requirements, performance delivery, and price. Bidders must submit a completed and signed HHS Solicitation Affirmations (Exhibit A) and the Pricing Sheet (Exhibit C).
Responses must be received by July 7, 2026, 10:30 AM Central Time.
Payment will be made in accordance with the pricing provided on Exhibit C Pricing Sheet. Invoices must include the contract or purchase order number and describe the work completed in detail.
The award will be made to the bidder who provides the best value to the state, based on meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.
Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.
A starter kit including samples of backing, thread, scissors, bobbins, and more is required as part of the procurement.
Failure to comply with submission instructions, including timely receipt of responses, providing all required documentation, and adhering to communication protocols, may result in disqualification.
The estimated historical spend for the same or similar goods or services is $34,****.