This is a Request for Quotation (RFQ) for HVAC system repairs at Buffumville Lake, Charlton, MA. The project involves replacing aging HVAC systems, including fan coil units and condensing units, with new heat pump systems, auxiliary electric unit heaters, and an energy recovery ventilator. Existing finned tube will be cleaned, and piping will be insulated. The existing radiant slab components will be removed, and under-slab piping abandoned. The estimated cost is between $100,000 and $250,000. Vendors must be registered in SAM. gov. A mandatory site visit is scheduled for May 20, 2026, at 9:00 AM. Quotes are due by May 26, 2026. Evaluation will be based on technical factors, price, and past performance. Payment protections (payment bond or irrevocable letter of credit) are required for contracts above $35,000. A performance bond is required for contracts of $150,000 or above.
The delivery by date is not explicitly stated as a single date, but the period of performance shall be 180 days from the notice to proceed. The RFQ submission deadline is May 26, 2026.
The bid notice mentions progress payments will be made monthly as work proceeds, based on estimates of work accomplished. It also references FAR clause ****, Payments under Fixed-Price Construction Contracts, which details progress payments and final payment procedures.
The bid notice specifies a workmanship and performance warranty for the TAB system work for a period of not less than 1 year from the date of government acceptance. It also mentions a 1-year contractor installation warranty.
The government will award a purchase order to the responsible vendor whose quotation conforms to the solicitation and is most advantageous to the government, price and other factors considered. The evaluation factors are technical, price, and past performance.
Vendors must be registered in SAM. gov. The project requires a competent project superintendent with a minimum of five years of construction experience, including at least two years as a superintendent on similar projects. The bid notice also details specific qualifications for the Site Safety and Health Officer (SSHO).
The bid notice mentions that failure to comply with requirements, such as those related to the project superintendent's duties, shall be deemed as cause for a noncompensatory stoppage and suspension of work until the deficiency is remedied. It also references penalties for noncompliance with safety provisions.
A mandatory site visit is scheduled for May 20, 2026, at 9:00 AM Eastern. Participants will meet at the Buffumville Lake Project Office, 48 Old Oxford Road, Charlton, MA.
Failure to adhere to solicitation instructions, including completing the bid schedule in its entirety, providing sufficient documentation for evaluation factors, or failing to respond to quote verification requests, may result in quotes being deemed nonresponsive and removed from consideration.
The estimated cost of the work is between $100,000 and $250,000.
