This is a notice of intent to negotiate a sole source contract with Olympus America, Inc. for preventive and corrective maintenance of VaultStream equipment at the Milwaukee VA Medical Center. This support is only authorized by the OEM. The acquisition is conducted under simplified acquisition procedures, as only one responsible source can satisfy agency requirements. The NAICS code is 811210. This is not a request for competitive quotes, and no solicitation documents are available. Firms believing they can meet the requirements must submit information about their products and services, along with customer references, to the contracting officer by 10:00 AM CDT on March 31, 2026. Supporting evidence must include: 1. A letter from the OEM stating the vendor is an authorized distributor. 2. Proof of ability to purchase OEM parts. 3. Proof of OEM certification for all technical personnel. 4. Proof of ability to utilize OEM's billable service. 5. Proof of ability to meet the required onsite service response time of within one business day. Capability statements must be submitted via email only as a Word or PDF attachment to ***@***. *. * inquiries will not be accepted. The contract will be for new, original equipment manufacturer (OEM) items only, with no used, refurbished, remanufactured, gray market, or counterfeit items provided. Vendor must be an OEM, authorized dealer, distributor, or reseller, verified by OEM documentation. All software licensing, warranty, and service must be in accordance with OEM terms and conditions.
The bid notice does not specify a delivery deadline for the services.
The bid notice does not specify payment terms.
The bid notice states that All software licensing, warranty and service associated with the equipment system shall be in accordance with the oem terms and conditions.
The bid notice does not explicitly state the award criterion, but it mentions that responses received will be evaluated, and the determination not to compete is at the government's discretion.
The bid notice requires that the vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. Additionally, proof is required that the vendor can purchase OEM parts, all technical personnel are OEM certified, the firm can utilize OEM's billable service, and the vendor can abide by the required response time of onsite service within one business day.
The bid notice does not specify any penalties.
The bid notice does not mention a site visit.
The bid notice does not require sample submission.
The bid notice does not specify a deadline for challenges.