Basins Government Bids & RFPs

The bid notice does not explicitly state a specific delivery deadline for the project itself, but it does mention that the work shall be commenced on a date to be specified in a written order of the parish and shall be completed within a certain number of calendar days from and after said date. The performance bond is to be provided within 10 working days from request.

Monthly certificates for partial payment will be issued, typically covering ninety percent of the work performed and materials stored at the site. Final payment will be made after acceptance of the work, with retainage being released in accordance with contract closeout and acceptance requirements. For contracts priced between $100,**** and $499,****, the retainage shall be 10%, and for contracts priced at $500,**** or more, the retainage shall be 5%.

The contract documents state that the contractor warrants and guarantees to the parish that all materials and equipment will be new unless otherwise specified and that all work will be of good quality and free from faults or defects. The performance bond is to be continued for a period of one year from the date of acceptance of the work to assure prompt removal and replacement of all defective material, equipment, components, and workmanship.

The bid notice states that all responses received are subject to evaluation for the purpose of selecting the respondent with whom the parish shall contract, and that the parish reserves the right to accept or reject any or all quotes submitted or to cancel this quote request if it is in the best interest of the parish to do so. The parish intends to award to a single respondent.

Respondents shall familiarize themselves with and comply with all applicable federal and state laws, municipal ordinances, and rules and regulations. They must also visit the site and fully acquaint themselves with all surface and subsurface conditions. The contractor must be registered and in good standing with the Louisiana Secretary of State to hold a contract.

The notice mentions a late fee of $1. 00 per linear foot per calendar day if road dressing is not completed within the specified time frame. It also states that if deep patching is required and incidental construction occurs after the wearing course has been paved, and the street is scarred, gouged, or scraped, the contractor shall be required to repair deficiencies or be penalized a percentage of payment. Failure to complete or deliver within the time specified will constitute a default and may cause cancellation of the contract.

Each respondent shall visit the site of the proposed work and fully acquaint itself with all surface and subsurface conditions as they may exist so that it may fully understand this quote request. The failure or omission of any respondent to visit the site and acquaint itself with existing conditions shall in no way relieve any respondent from any obligation with respect to its quote and obligations under the contract.

Samples of materials furnished under the contract shall be submitted for approval to the parish when and as directed. If a potential supplier wishes to submit for prior approval a particular product other than a product specified in the contract documents, he shall do so no later than seven working days prior to the opening of bids.

The bid notice does not explicitly state a deadline for challenging the bid. However, it does mention a respondent inquiry period where all inquiries must be submitted in writing by an authorized representative of the respondent, clearly cross-referenced to the relevant solicitation section, and received by the inquiry deadline date and time set forth in Section 1. 3 Schedule of Events.

Failure to comply with the terms and conditions of the contract, failure to fulfill performance obligations, failure to provide required insurance, failure to provide a performance bond, or failure to adhere to laws and regulations can lead to contract cancellation or default. The parish also reserves the right to reject any or all quotes submitted.