Proposals are sought for the purchase, delivery, and installation of an IP video distribution, control system, and audio upgrade for the convention center at Cherokee Casino & Hotel, Roland, Oklahoma. Bids are due by June 10th, 2026, at 3:00 PM and must be emailed to ***@***. *. * mandatory vendor pre-bid walkthrough is scheduled for June 4th, 2026, at 2 PM CST. Bidders must have at least five years of experience in casino environments with similar audiovisual systems. The evaluation criteria include proposal responsiveness, vendor qualifications, technical ability, and total cost. The contract award will be based on the highest scored bidder.
Bids are to be returned by June 10th, 2026, at 3:00 PM. Bids are to be returned to the email address indicated in the formal documents attached to this bid posting by June 10th, 2026, at 3:00 pm.
Payment is structured in stages: 35% when equipment is ordered, received, and delivered, and programming has started; 20% when programming is 100% complete and verified; 35% when installation is complete, commissioning/testing is 100%, and the punch list is complete; and 10% retainage will be withheld until all deliverables are met. equipment, labor, and programming, once work has started, can be invoiced as following: 35 equipment is ordered, received delivered. programming has started. 20 programming is 100 complete and verified by cne. 35 install is complete, commissioningtesting is 100, punch list is complete. 10 retainage shall be withheld and final payment to contractor shall not be authorized until all deliverables are met.
A warranty period of no less than one year is required for all components and software. a warranty period of no less than one year for all components and software covered under this sow
The award will be based on the highest scored bidder, considering proposal responsiveness, vendor qualifications, technical ability, capacity, flexibility, and total cost. he following criteria will be used in reviewing and comparing the proposals and in determining the hsb. the weight to be assigned to each criterion appears following each item. responsiveness of the proposal to the submission requirements set forth in the sow 10. vendor qualifications 20. the technical ability, capacity, and flexibility of the bidder to perform the contract in a timely manner and on budget, as verified by, e. g. , the quality of any demonstration, client references, demonstrated success in projects with similar requirements 40. the total cost of the proposal. if the proposal contains per piece pricing, itemized labor programming rates 30.
Bidders must have a minimum of five years of experience programming in a casino environment, including design, engineering, assembly, installation, and support of audiovisual systems of similar complexity. A CTS-I certification is required for the lead installer or project manager, who must be onsite during installation, turnup, and commissioning. Q-SYS programmer certification (Level 2) and at least 3 years of Q-SYS programming experience, including for casinos, are also required. bidders shall have a minimum of five 5 years of experience programming in a casino environment including the design, engineering, assembly, installation, and support of audiovisual systems of similar or greater complexity to those identified in this statement of work. and qsys programmer must be always onsite during turnup, and commissioning. ctsi certification is required for the lead installer or project manager running the job and that person must be onsite during install, turnup, and commissioning.
Liquidated damages provisions, if any, will be specified in the statement of work and/or contract agreement. provisions for liquidated damages, if any, will be specified in the statement of work andor as set forth in the contact agreement.
A mandatory vendor pre-bid walkthrough will be held on June 4th, 2026, at 2 PM CST at the Roland Casino. cne purchasing will host a mandatory vendor prebid walk through june 4th, 2026 at 2pm cst at the roland casino. attendance is mandatory for all vendors intending to submit a proposal.
Questions received less than two days before the bid opening date will not be answered. questions received less than two days before the bid opening date will not be answered.
Copying the buyer on the submittal can be grounds for disqualification. Submitting an incomplete, unbalanced, obscure, or conditional bid, or one not in compliance with instructions, can also lead to rejection. do not copy the buyer on the submittal. if you copy the buyer on the submittal, it can be grounds for disqualification. and a violation of any of the following provisions by the bidder shall be sufficient reason for rejecting its bid or shall make any contract between the company and the contractor that is based on its bid null and void: i divulging the information in said sealed bid to any person, other than those having a financial interest in the said bid, until after bids have been opened ii submission of a bid which is incomplete, unbalanced, obscure, incorrect, or which has conditional clauses, additions, or irregularities of any kind not in the original bid schedule, or which is not in compliance with the instructions to bidder and solicitation to bid, or which is made in collusion with another bidder.
